Administrative Coordinator - Vancouver

Job summary

The Administrative Coordinator will manage daily office operations, including receiving visitors, handling correspondence, and maintaining filing systems. They will also support executive staff by coordinating meetings, managing travel arrangements, and processing expense reports.

Job details

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations. Our ability to meet deadlines and budgets, as well as our vast expertise in the field, allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro-electric power station located near Fort St-John in British Columbia. Due to recent growth, we are looking to add a new Administrative Coordinator to our team who will have the opportunity to assume important and diversified functions and responsibilities including: Receive visitors and correspondence at the office, directing them appropriately Fulfill requests related to office management and administrative tasks Coordinate various executive meetings, including the preparation of necessary documents and/or presentations Structure and effectively maintain a filing system Ensure the monitoring and prioritization of tasks, as well as the quality of the processes in place Prepare, record, and follow up on payments of executive expense accounts Complete correspondence requests, such as writing letters and completing various documentation Coordinate and book the necessary arrangements for travel ​Other duties related to this role Requirements Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience 1-2 years of experience in a similar role, preferably in the construction industry Excellent command of Microsoft Office Suite and Outlook applications Knowledge of the construction industry Bilingualism, French and English, would be considered an asset Benefits Competitive salary Corporate Clothing Program 4 weeks' of annual vacation Flexible group insurance program upon entry Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP) 24-hour access to a virtual doctor (telemedicine) Training and development programs Employee assistance program Active social club and health and wellness committee Diverse, innovative and stimulating environment A company built on values of respect, integrity and a job well done Firm recognized as one of Canada’s Best Managed Companies In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000–$75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities. As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

What you’ll do

The Administrative Coordinator will manage daily office operations, including receiving visitors, handling correspondence, and maintaining filing systems. They will also support executive staff by coordinating meetings, managing travel arrangements, and processing expense reports.

Requirements

Candidates must have post-secondary education in business administration or a related field. A minimum of 1-2 years of experience in a similar role, preferably within the construction industry, is required.

Benefits

• Competitive salary • Corporate clothing program • 4 weeks annual vacation • Flexible group insurance program • Group RRSP with employer contribution • Deferred profit-sharing plan • Virtual doctor access • Training and development programs • Employee assistance program • Active social club • Health and wellness committee

Listed skills

• document preparation · Preferred
• Administrative Support · Preferred
• Microsoft Office Suite · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office management
• Administrative support
• Meeting coordination
• Document preparation
• Filing systems
• Expense account management
• Correspondence writing
• Travel coordination
• Microsoft Office Suite
• Outlook
• Construction industry knowledge
• Task prioritization
• Process quality monitoring
• Presentations
• Training And Development
• Prioritization
• Innovation
• Business Administration
• Microsoft Outlook
• Microsoft Office
• Office Management
• Administrative Functions
• Ability To Meet Deadlines
• Employee Assistance Programs
• Legislation
• Filing
• Telehealth
• Localization
• Bilingual (French/English)

Job areas

• Administrative
• Construction
• Management & Leadership
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers