Site Clerk

Job summary

The Site Clerk provides administrative support by managing payroll, purchasing materials, and maintaining equipment logs. They are also responsible for site trailer upkeep and managing confidential employee records.

Job details

For more than 50 years, our building team has brought countless construction projects to life, distinguished by the high quality of its work, respecting the highest industry standards, and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work with heart and enthusiasm to meet deadlines and exceed client expectations, while improving the well-being of communities. Office buildings, hospitals and research centers, educational establishments, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels in erecting these places using the tools at the cutting edge of technology and place the human being at the heart of its concerns by advocating an innovative collaborative approach. Come build the future with us! We are seeking a highly organized and professional Project Site Clerk to join our team. This position will provide administrative support while also managing administrative duties to ensure smooth onsite office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, knowledge in construction industry, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism. Responsibilities: ​ daily completion of payroll from site time sheets; purchasing of materials and supplies as requested by Site Management; weekly completion of equipment log; handle all administrative responsibilities, as assigned; daily use of computer software including: Outlook, Word, Excel, as well as our Payroll and Purchasing systems; administers and maintains confidential information and records, including employee files; upkeep of site trailer; other duties as required. ​ Requirements College diploma or equivalent; additional certification in administration is a plus. Minimum 2 yrs experience in similar role. Ability to obtain Secret II security clearance. Proven experience as an office assistant or receptionist, ideally in a similar office setting. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams. Excellent verbal and written communication skills. Strong organizational and time-management skills with the ability to prioritize tasks effectively. Professional and friendly demeanor with a commitment to customer service. Ability to maintain confidentiality and handle sensitive information with discretion. Strong attention to detail and problem-solving abilities. Ability to work both independently and as part of a team. Locally resides in Napanee, Kingston or Belleville (asset). Desired Profile outstanding organizational skills; ability to effectively manage competing priorities on a daily basis; ability to attend to detail and work in a time-conscious and time-effective manner; a team player who is flexible and exercises good decision making abilities; able to work within computer networks and structure filing systems for storage and recovery of data when searching; ability to work accurately and effectively in a time sensitive position; ability to work with minimum supervision. Benefits 4 weeks of annual vacation; Complete group insurance program upon entry (health and dental components paid by the employer); Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP); 24-hour access to a virtual doctor (telemedicine); Training and development programs; Employee assistance program; Active social club and health and wellness committee; Diverse, innovative, and stimulating environment; A company built on values of respect; integrity, and a job well done; Firm recognized as one of Canada's Best Managed Companies. In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities. As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals. EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

What you’ll do

The Site Clerk provides administrative support by managing payroll, purchasing materials, and maintaining equipment logs. They are also responsible for site trailer upkeep and managing confidential employee records.

Requirements

Candidates must hold a college diploma or equivalent and have at least two years of experience in a similar role. Proficiency in Microsoft Office and the ability to obtain a Secret II security clearance are required.

Benefits

• 4 weeks of annual vacation
• Complete group insurance program
• Group RRSP with employer contribution
• Deferred Profit-Sharing Plan
• Virtual doctor telemedicine
• Training and development programs
• Employee assistance program
• Active social club
• Health and wellness committee

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Purchasing
• Equipment logging
• Administrative support
• Microsoft Office Suite
• Time management
• Communication skills
• Attention to detail
• Problem-solving
• Confidentiality
• Data entry
• Filing systems
• Construction industry knowledge
• Multitasking
• Customer service
• Equipment Logs
• Administrative Support
• Industry Standards
• Professionalism
• Organizational Skills
• Ability To Meet Deadlines
• Bilingual (French/English)
• Advocacy
• Administrative Functions
• Microsoft Teams
• Microsoft Access
• Microsoft Excel
• Research
• Management
• Decision Making
• Customer Service
• Communication
• Computer Networks
• Training And Development
• Employee Assistance Programs
• Innovation
• Problem Solving
• Legislation
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Time Management
• Telehealth
• Friendliness
• Security Clearance
• Localization
• Filing
• Prioritization
• Enthusiasm

Job areas

• Construction
• Administrative
• Management & Leadership
• Site Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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