Office Manager

Office Admin Manager • Are you the type of person who gets satisfaction from organizing chaos into systems? • Do you take ownership of problems instead of waiting for direction? • Are you highly detail oriented and uncomfortable when things fall through the cracks? • Do you enjoy working independently while still being accountable for results? If you answered Yes to the above, you may be what we are looking for! Eco Property Maintenance is a fast growing, systems driven landscape maintenance company based in North Vancouver. We specialize in strata and commercial maintenance & Snow Removal, delivering consistent, high-quality service across the entire Lower Mainland. We are not a typical landscaping company. We are building a scalable, process driven operation with strong leadership, accountability, industry leading organization plus tech and clear standards. Our goal is to grow a business that runs on systems, people, and performance AND rewards it key contributors. Integrity Accountability Dependability Perseverance This is not just admin work. This is an operations role responsible for keeping the company organized, efficient, and moving forward. You will manage systems, support field operations, and ensure nothing slips through the cracks. This is an excellent role for someone who believes employee's are a company's best asset, and is driven to provide scalable structure to the organization. Key Responsibilities • Support field coordination / Contract Invoicing • Payroll preparation, timesheet review, and data accuracy • Bookkeeping support (QuickBooks, job costing, expenses) • Account receivable / Payable duties • Client communication (emails, calls, follow-ups) • Organize and improve internal systems and processes • Support hiring, onboarding, and documentation • Coordinate internal events and client touch points • Maintain organized digital files and workflows What We’re Looking For • Extremely organized and detail-oriented • Strong tech skills (QuickBooks, Google Drive, apps) • Independent and proactive mindset • Strong communication skills • Experience in admin/operations (required) Compensation & Growth • Competitive salary • Flexible working structure (Remote options) • 4 or 5 day work weeks • Extended Health Benefits package • Growth into higher-level operations role • Bonuses tied to performance and improvements Feel free to also visit our website and social media pages to learn more about us! Website - www.ecomaintenance.ca Instagram - @eco.maintenance Bonus points: We love a good brag! In your application, tell us the proudest moment of your career so far. Please respond or forward any questions to [email protected] and put “Office Manager” in the subject line. We look forward to hearing from you!

The Office Manager is responsible for maintaining company efficiency by managing internal systems, supporting field operations, and handling administrative tasks. Key duties include payroll preparation, bookkeeping, contract invoicing, and coordinating client communications.

The ideal candidate must be extremely organized, detail-oriented, and possess strong technical skills in software like QuickBooks and Google Drive. Previous experience in administration or operations is required to succeed in this role.

• Extended Health Benefits package • Flexible working structure • Bonuses

• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Office management
• QuickBooks
• Payroll preparation
• Bookkeeping
• Accounts receivable
• Accounts payable
• Field coordination
• Data accuracy
• Google Drive
• Process improvement
• Hiring support
• Onboarding
• Client communication
• Digital file management
• Operations support
• Accountability
• Workflow Management
• Snow Removal
• Accounts Payable
• Accounts Receivable
• Communication
• Leadership
• Scalability
• Invoicing
• Job Costing
• Landscaping
• Landscape Maintenance
• Office Management
• Employee Onboarding
• Operations
• Process Driven Development
• Property Maintenance
• QuickBooks (Accounting Software)
• Social Media
• Coordinating
• Detail Oriented

• Administrative
• Management & Leadership
• Finance & Accounting
• Human Resources
• Office Manager
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week