NPI Procurement Specialist

Additional Job Description WHAT YOU’LL DO: The NPI Procurement Specialist role is the primary point of contact for all project-related procurement and sourcing activities. This role is crucial for ensuring consistent material readiness, managing project material design changes, and driving milestones from prototype to mass production. The NPI Procurement Specialist maintains ultimate accountability for the project’s overall procurement performance, ensuring alignment with budget, timeline, quality, and technical requirements. Responsibilities Serve as the primary procurement point of contact for NPI projects, maintaining responsibility and accountability for the project’s overall procurement performance and success. Ensure consistent material readiness for the entire NPI Bill of Materials (BOM) across all project phases (EVT, DVT, PVT), actively expediting material delivery to meet strict project timelines. Manage and coordinate project material design changes, ensuring seamless communication between engineering, sourcing, and suppliers to mitigate delays and maintain project momentum. Develop, maintain, and analyze comprehensive pricing spreadsheets to track project costs, evaluate budget adherence, and provide financial visibility to the core project team. Effectively delegate strategic sourcing tasks—such as RFQs, formal pricing negotiations, and overarching supplier relationship management (SRM)—to the Strategic Sourcing team, ensuring their outputs align with project schedule needs. Manage the complete Purchase Order (PO) lifecycle (e.g., material, tooling, NRE) including confirming receipt, resolving Accounts Payable (AP) issues, and managing material item master data. Actively engage in NPI project-specific core-team activities, establishing strong cross-functional relationships internally and reinforcing project-level objectives. WHO YOU ARE: Basic Qualifications: Post-secondary education in Supply Chain Management, Business, and/or Engineering. 3-5 years of experience in NPI Procurement or an equivalent project-focused procurement role. 3-5 years of experience in project or program management in Data Center or Tech. related industries Proficiency in English (written and verbal), native or full professional proficiency. Ability to read, interpret, and understand part drawings, technical specifications, and design changes. Preferred: SCMP or PMP certification. Preferred Qualifications: Capable of managing comprehensive project procurement activities and driving cross-functional alignment. Able to facilitate project procurement effectively while tracking overall performance. Demonstrates strong problem-solving skills and flexibility to adapt to changing needs, design iterations, and evolving priorities. Possesses strong collaboration and people skills to build and improve trusting relationships. Skills: Strong ability to collaborate effectively with multiple teams, delegate tasks appropriately, and influence without direct authority. Ability to prioritize tasks, expedite deliverables, and maintain commitments in a fast-paced project environment. Exceptional attention to detail with strong organizational and problem-solving skills. Quick learning ability, demonstrating critical thinking, quantitative analytical skills, and the capacity to question logically. Advanced proficiency in Microsoft Suite, particularly Excel and Power BI WHY COOLIT, AN ECOLAB COMPANY? We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values. We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes: Vacation and flex days, and paid company-wide shutdown during the holiday season. Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day. Dress for your day – in a casual yet professional environment. Retention rewards like “The Big Coffee Break” that reward tenure with additional vacation time and a monetary bonus. Company-funded RRSP contributions to support your long-term financial goals. We thank every candidate in advance, however, only those selected for an interview will be contacted. Successful candidates for this position will be required to undergo background checks including criminal records check and education. About CoolIT Systems Inc. Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally. Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention. As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team. Our Commitment to a Culture of Inclusion & Belonging Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

The NPI Procurement Specialist serves as the primary point of contact for project-related procurement, ensuring material readiness and managing design changes from prototype to mass production. They are responsible for maintaining budget adherence, coordinating with engineering and suppliers, and overseeing the full purchase order lifecycle.

Candidates must have a post-secondary education in Supply Chain, Business, or Engineering, along with 3-5 years of experience in NPI procurement or project management within tech-related industries. Proficiency in English and the ability to interpret technical drawings and specifications are required.

• Vacation and flex days • Paid company-wide holiday shutdown • Dental insurance • Drug coverage • Optical insurance • Paramedical services • Health spending account • Retention rewards • Monetary bonus • Company-funded RRSP contributions

• Power BIPreferred
• Problem solvingPreferred
• Supply chain managementPreferred
• Data analysisPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Procurement
• Sourcing
• Project management
• Supply chain management
• Bill of materials
• Technical specifications
• Pricing analysis
• Supplier relationship management
• Purchase order management
• Cross-functional collaboration
• Data analysis
• Problem-solving
• Microsoft Excel
• Power BI
• Communication
• Strategic sourcing
• Bill Of Materials
• Request For Quotation (RFQ)
• Project Schedules
• Generative Artificial Intelligence
• Influencing Without Authority
• Accountability
• Technical Requirements
• Quick Learning
• Analytical Skills
• Accounts Payable
• Spreadsheets
• Critical Thinking
• Data Centers
• English Language
• Innovation
• Problem Solving
• Project Management
• Milestones (Project Management)
• Project Management Professional Certification
• Program Management
• Project Coordination
• Purchasing
• Material Design
• Supply Chain Management
• Strategic Sourcing
• Supercomputing
• Supplier Relationship Management
• Timelines
• Tooling
• Collaboration
• Design Verification Test
• Prioritization
• Price Negotiation
• Detail Oriented

• Manufacturing
• Logistics
• Engineering
• Management & Leadership
• Technology
• Procurement Specialist
• Procurement / Sourcing Specialist
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week