Paralegal

Job summary

Support the Associate General Counsel by reviewing, drafting, negotiating, and administering commercial agreements from intake through execution, filing, renewal, and reporting. Maintain contract records and processes, support legal research and stakeholder training, and coordinate legal matters and projects with internal teams, outside counsel, and service providers.

Job details

Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments. As a Paralegal, you will support the Associate General Counsel for the Global High-Tech and Data Center business, helping deliver practical and timely legal support in a fast-paced, global industrial technology environment. You will coordinate the administration, review, negotiation, and execution of commercial agreements while partnering with Legal, Sales, Finance, Supply Chain, Insurance, Research and Development, and other business stakeholders. What’s in it For You Day 1 Coverage: Employer-paid comprehensive benefits, including dental, prescription drug, vision, paramedical coverage, and a $1,000 annual Health Spending Account. RRSP: 2% employer-sponsored contribution. Enjoy three weeks of vacation, six flex days, and a one-week paid company-wide holiday shutdown. $1,000 annual professional development allowance to support your ongoing learning, skill development, and career growth. Dress for your day in a casual, professional environment. Work in a hybrid environment - 4 days in office. Support a rapidly evolving business serving the high-performance computing, artificial intelligence, and data center markets. Help build practical legal processes, templates, and technology-enabled workflows that support scalable growth. Join a collaborative environment where initiative, sound judgment, and continuous improvement are valued. What You Will Do Support the Associate General Counsel with commercial contracting and other legal matters for CoolIT and the Global High-Tech and Data Center business. Review, draft, and propose edits to commercial agreements, including confidentiality, master purchase and service, supply, lease, maintenance, service-level, distribution, and letter-of-intent agreements, within established guidelines and escalation protocols. Coordinate the contract lifecycle from intake through review, negotiation, approval, signature, filing, renewal, and reporting. Partner with Sales, Finance, Supply Chain, Insurance, Research and Development, and other stakeholders to gather information, track open items, and move agreements forward efficiently. Maintain contract records, trackers, templates, playbooks, and approval documentation, and prepare reports on contract status, key terms, obligations, renewals, and legal support activity. Help design, document, and implement contract review, negotiation, and approval procedures, including standard forms, clause libraries, checklists, and self-service legal resources. Support stakeholder training on contracting processes, contract provisions, negotiation practices, and legal policies. Conduct legal and business research and summarize findings clearly and accurately for counsel and business stakeholders. Coordinate with Ecolab legal specialists, internal partners, outside counsel, and external service providers on compliance, litigation, intellectual property, risk management, matter documentation, invoices, deadlines, and follow-up activities, as directed by counsel. Assist with corporate records, due diligence, integration activities, claims, internal reviews, legal workflow improvements, and other special projects while handling confidential information with integrity, discretion, and professionalism. Minimum Qualifications Post-secondary diploma or degree in paralegal studies, legal studies, business administration, or a related field. Three or more years of experience as a paralegal, contracts specialist, contract administrator, or legal professional, including meaningful exposure to commercial transactions. Experience reviewing, drafting, or administering commercial contracts and confidentiality agreements. Experience conducting legal research and managing documents, deadlines, and projects. Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to learn contract management and other legal technology platforms. Preferred Qualifications Recognized Paralegal Certificate. Experience supporting an in-house legal department or a global, matrixed organization. Experience in technology, industrial products, manufacturing, engineering, data centers, or a related business-to-business environment. Familiarity with supply, service, distribution, maintenance, and technology-related commercial agreements. Exposure to data usage, cybersecurity, insurance, intellectual property, or compliance matters. Experience improving contract processes or using contract lifecycle management, automation, or AI-enabled legal tools. Excellent written and verbal communication, proofreading, and document-drafting skills. Strong analytical and critical-thinking skills, including the judgment to identify risks and escalate issues appropriately. Exceptional attention to detail, organization, prioritization, and follow-through. Ability to summarize complex information and material contract terms clearly and accurately. Ability to work independently while collaborating effectively across functions, geographies, and organizational levels. Proactive, service-oriented approach and the ability to respond with appropriate urgency in a fast-paced environment. High integrity, discretion, professionalism, and respect for confidential information. We thank every candidate in advance; however, we will contact only those selected for an interview. Please note: immigration sponsorship is not available for this role. Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification. ABOUT COOLIT, AN ECOLAB COMPANY Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally. Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honoured with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT’s rapid growth is capturing global attention. As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team. #LI-Hybrid During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers. Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

What you’ll do

Support the Associate General Counsel by reviewing, drafting, negotiating, and administering commercial agreements from intake through execution, filing, renewal, and reporting. Maintain contract records and processes, support legal research and stakeholder training, and coordinate legal matters and projects with internal teams, outside counsel, and service providers.

Requirements

Requires a post-secondary diploma or degree in paralegal studies, legal studies, business administration, or a related field, plus at least three years of relevant paralegal, contracts, or legal experience with commercial transactions. Candidates should have experience with commercial contracts, legal research, document and deadline management, and Microsoft Office; a recognized paralegal certificate and in-house or industry experience are preferred.

Benefits

• Employer-Paid Comprehensive Benefits
• Dental Coverage
• Prescription Drug Coverage
• Vision Coverage
• Paramedical Coverage
• Health Spending Account
• Employer-Sponsored RRSP Contribution
• Three Weeks of Vacation
• Six Flex Days
• Paid Company-Wide Holiday Shutdown
• Professional Development Allowance
• Hybrid Work Environment

Listed skills

• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Process Improvement · Preferred
• Microsoft Outlook · Preferred
• Contract Negotiation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Commercial Contract Review
• Contract Drafting
• Contract Negotiation
• Contract Lifecycle Management
• Legal Research
• Document Management
• Stakeholder Collaboration
• Risk Assessment
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Attention to Detail
• Communication
• Process Improvement
• Confidentiality
• Report Writing
• Contract Implementation
• Legal Support
• Generative Artificial Intelligence
• Proofreading
• Supply Chain
• Professionalism
• Workflow Management
• Legal Technology
• Follow Through
• Stakeholder Training
• Business Research
• Information Gathering
• Artificial Intelligence
• Automation
• Business To Business
• Business Administration
• Checklists
• Lawsuits
• Customer Service
• Continuous Improvement Process
• Contract Management
• Critical Thinking
• Cyber Security
• Data Centers
• Software Design Documents
• Due Diligence
• Finance
• Sales
• Leadership
• Scalability
• Intellectual Property
• Invoicing
• Risk Management

Job areas

• Legal
• Administrative
• Technology
• Paralegal
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

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