Job Posting: Project Assistant (Summer Intern Position)

Type: Summer Intern Position

Location: Ottawa

Salary Range: $23.40

Posting Date: April 22, 2026

Application Deadline: April 27, 2026

Expected Start Date: May 4, 2026

The Ottawa Food Bank

The Ottawa Food Bank is a highly respected social service agency with a mission to collect and distribute food to its network of agency partners, who in turn serve individuals and families across the city. Founded in 1984 to fight community hunger, the Ottawa Food Bank works to ensure that everyone has access to healthy, dignified, and culturally appropriate food.

We are currently seeking a Project Assistant to join our Programs and Planning (P&P) team through the Canada Summer Jobs (CSJ) 2026 program.

P****ARTNERSHIP WITH CANADA SUMMER JOBS

This position is funded through Canada Summer Jobs (CSJ), part of the Youth Employment and Skills Strategy (YESS). CSJ provides youth aged 15 to 30 with paid, full-time work experiences that support skills development and successful transition into the labour market.

CSJ program objectives include:

• Providing quality work experiences for youth

• Improving access to employment for youth facing barriers

• Supporting the development of transferable employability skills

This role has been created specifically for CSJ funding and would not otherwise be fully resourced.

POSITION SUMMARY

Reporting to the Manager, Programs and Planning, the Project Assistant will provide administrative and project‑based support within the Programs and Planning portfolio. This role will support data governance work, system implementation, and documentation updates, while contributing to a range of strategic and business‑improvement initiatives.

RESPONSIBILITIES

Data, Policy, and Systems Support

• Code and organize interview responses to support data analysis and reporting

• Review, update, and revise policies and procedures related to data governance

• Support the setup and implementation of a new Customer Relationship Management (CRM) system

• Assist with data organization, documentation, and quality assurance activities

Administrative and Project Support

• Provide administrative support to strategic projects, including:

• Minute-taking during meetings

• Editing and formatting documents

• Organizing and maintaining digital files

• Support coordination tasks related to training, engagement, and planning initiatives

Strategic Initiatives Support

The Project Assistant may support administrative and coordination work related to:

• Agency training initiatives

• Agency CRM implementation

• New agency application processes

• Resident engagement initiatives

• Wrap-Around Support Initiative

• Home delivery transition

• Healthy Marketplace projects

• Data governance initiatives

Project scope and timelines will vary based on departmental priorities.

KNOWLEDGE, SKILLS, AND QUALIFICATIONS

Essential Qualifications

• Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint)

• Strong organizational and administrative skills

• Clear written and verbal communication skills

• Ability to manage multiple tasks and competing priorities

• Comfort working with data, documentation, and structured processes

Assets

• Experience or education in administration, social services, nonprofit work, or a related field

• Proficiency with Excel, Canva, and/or SurveyMonkey

• Familiarity with CRM systems (specific platform to be determined closer to recruitment)

• Experience working with external partners, project teams, or working groups

SKILLS DEVELOPMENT & YOUTH EMPOWERMENT

Through this role, the Project Assistant will develop transferable skills in:

• Planning, coordination, and logistics

• Data organization and analysis support

• Policy and procedure development

• Working with external partners and vendors

• Minute-taking, documentation, and organization

• Collaboration across multiple projects and teams

The role encourages ownership of tasks and provides opportunities to step into leadership on select projects based on interest and performance.

LANGUAGE REQUIREMENTS

Fluency in English (spoken and written) is required. French is not required; the ability to speak additional languages is an asset.

HOW TO APPLY

In your cover letter, please share what makes you an ideal fit for this position and why you want to join the Ottawa Food Bank.

We believe in diverse perspectives and unique experiences, and we welcome applicants from different paths and backgrounds. If you're passionate about this position but don’t meet every qualification, we encourage you to still apply.

The Ottawa Food Bank is committed to fostering diversity and inclusivity in our workforce. We actively encourage applications from individuals of all backgrounds, including those with disabilities and members of the 2SLGBTQI+ and BIPOC communities.

In our commitment to accessibility, the Ottawa Food Bank provides accommodations for persons with disabilities throughout the entire recruitment process. If you require accommodation, please inform your recruiter, and we will ensure that your needs are met.

The Ottawa Food Bank does not use Artificial Intelligence to screen, assess, or select applicants. Your application is reviewed by a real human being.

Ready to apply? Submit your application by the deadline to join a collaborative and mission-driven organization making an impact in the community.