Do you enjoy keeping everything running smoothly and making sure nothing falls through the cracks? Do you want to be at the heart of the action and bring a workplace to life like no one else? Our client is looking for an Office Coordinator who can bring energy to the daily operations, welcome visitors with professionalism, and maintain a flawless and well-organized work environment. As part of a contract mandate lasting a few months, you will play a key role in ensuring the smooth operation of the office and supporting teams on a daily basis. If you are someone who turns an office into a place where everything runs seamlessly, where teams feel supported, and where every detail matters, this opportunity could very well become your next true career highlight!

Key responsibilities:

• Welcome visitors, delivery personnel, and suppliers, and direct them to the appropriate people or areas.
• Handle incoming phone calls and manage the office’s general email inbox.
• Ensure the daily organization of common areas (kitchen, meeting rooms, and shared spaces).
• Manage kitchen-related orders and ensure equipment is in good working condition.
• Set up and prepare meeting rooms according to needs.
• Coordinate with service providers (cleaning, mail, repairs, etc.).
• Participate in the logistical organization of internal events (e.g., meetings, weekly activities).
• Provide occasional support to internal operations and activities, as needed.
• Perform any other administrative or operational tasks required to ensure the smooth functioning of the office.

If you are ready to take on new challenges, we would love to meet you!

Why join this position?

• Work in a dynamic, human, and collaborative environment where teamwork is central to daily operations.
• Play a key role in the smooth functioning of a modern, well-organized office.
• Hold a versatile and stimulating position where every day brings new challenges and where your impact truly matters.

Requirements:

• Relevant experience in an administrative support, reception, or office operations coordination role.
• Strong proficiency with Microsoft Office tools, particularly Outlook and Teams.
• Bilingualism (French and intermediate English), both spoken and written, to ensure effective communication with clients approximately 50% of the time.

Salary: $25 to $30 per hour, depending on experience Schedule: Day shift, 4 days per week, from 8:30 a.m. to 5:00 p.m. / Part-time – 30 hours per week Status: Temporary