Recruitment Coordinator

Job summary

Coordinate recruitment administration, including reviewing applications, scheduling interviews, communicating with candidates, and maintaining accurate records in recruitment systems. Support job postings, sourcing and screening, hiring reports, recruitment documentation, and improvements to hiring workflows while protecting confidential information.

Job details

Recruitment Coordinator Location: Canada Work Arrangement: Remote Job Type: Full-Time / Part-Time Experience Level: Entry-Level / Junior Job Overview We are seeking an organized and detail-oriented Recruitment Coordinator to support recruitment activities and help ensure an efficient hiring process. The successful candidate will assist with candidate communication, interview scheduling, application tracking, recruitment documentation, and coordination between hiring managers and applicants. This position is suitable for individuals with strong communication and organizational skills who are interested in human resources and talent acquisition. Previous recruitment experience is an asset but not required for all candidates. Key Responsibilities Coordinate recruitment activities and provide administrative support throughout the hiring process. Review incoming applications and organize candidate information for recruitment teams. Schedule interviews and coordinate availability between candidates and hiring managers. Communicate with applicants regarding interview arrangements, application updates, and next steps. Maintain accurate candidate records in applicant tracking systems and recruitment databases. Assist with preparing job postings and publishing vacancies on appropriate recruitment platforms. Support recruiters with candidate sourcing and initial application screening. Follow up with candidates and hiring managers to ensure timely communication. Prepare recruitment reports and maintain records of hiring activities. Assist with preparing offer letters and other recruitment-related documentation when authorized. Maintain confidentiality when handling candidate information and recruitment records. Support improvements to recruitment procedures and administrative workflows. Qualifications A diploma or degree in Human Resources, Business Administration, or a related field is preferred. Previous experience in recruitment, human resources, or administrative support is an asset but not required. Strong written and verbal communication skills in English. Excellent organizational and time management abilities. Strong attention to detail and the ability to manage multiple tasks. Basic proficiency in Microsoft Office or Google Workspace. Familiarity with applicant tracking systems (ATS) or recruitment platforms is an advantage. Professional interpersonal skills and the ability to communicate effectively with candidates and colleagues. Ability to handle confidential information responsibly. Ability to work independently and collaborate with a remote team. Work Environment Remote work arrangement within Canada. Full-time or part-time opportunities may be available. Regular online communication with recruiters, candidates, and hiring managers. Training and guidance may be provided, depending on the employer's requirements. A reliable internet connection and a suitable home workspace are required.

What you’ll do

Coordinate recruitment administration, including reviewing applications, scheduling interviews, communicating with candidates, and maintaining accurate records in recruitment systems. Support job postings, sourcing and screening, hiring reports, recruitment documentation, and improvements to hiring workflows while protecting confidential information.

Requirements

A diploma or degree in Human Resources, Business Administration, or a related field is preferred; prior recruitment, HR, or administrative experience is an asset but not required. Candidates should have strong English communication, organizational, time-management, and detail-oriented skills, basic office software proficiency, and the ability to work independently and collaboratively while handling confidential information.

Listed skills

• report preparation · Preferred
• written communication · Preferred
• Organization · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Candidate Communication
• Interview Scheduling
• Application Tracking
• Recruitment Coordination
• Applicant Tracking Systems
• Candidate Sourcing
• Application Screening
• Recruitment Documentation
• Report Preparation
• Written Communication
• Verbal Communication
• Organization
• Time Management
• Attention To Detail
• Confidentiality
• Microsoft Office

Job areas

• Human Resources
• Administrative

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