Administrative Assistant

Job summary

The Administrative Assistant will manage front-desk operations, including answering phones and greeting visitors, while providing comprehensive clerical support such as document preparation and filing. They will also coordinate corporate programs, office maintenance, and travel arrangements to ensure smooth daily operations.

Job details

Your mission You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations. Englobe - Who we are At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come. Does this sound like the right fit for you? Learn more about the role ! Your main responsibilities Apply and promote Englobe’s health and safety rules; Answering and directing phone calls; Serve as the primary point of contact for visitors, clients, and vendors; Coordinate the administration of certain corporate programs under the direction of Human Resources including onboarding and integration; Prepare, format, proofread, scan, print, bind, and distribute documents and reports; Maintain electronic and physical filing systems and records; Assist with data entry, tracking logs, and document management systems; Direct and problem solve inquiries from staff; General site administration tasks including coordinating building maintenance, ordering office supplies and maintaining local vendors list; Coordination of social events and staff luncheons; Ordering employee clothing and promotional items for trade shows and conferences; Shipping and receiving of couriers and mail; Maintaining a clean/tidy kitchen & printer room; Working with IT to order equipment & assist staff with day-to-day requests; Travel arrangements; Assist with special projects and other administrative duties as assigned. What makes you unique Post-Secondary degree or diploma in Office Administration, Business Administration is an asset; Driver’s license required to do local office errands as required; Minimum of 3-year experience in an administrative role in an office environment required; Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset; Experience working with NMS specifications would be an asset; Exceptional written and oral English communication skills; Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook; Strong problem-solving skills; Excellent organizational skills, ability to implement and maintain systems of organization; Ability to meet tight deadlines, prioritize; multi-task and thrive in a fast-paced environment; Demonstrated sensitivity and consideration for occupational health and safety; Bilingual would be an asset. What makes Englobe unique At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow. From day one, you'll enjoy the following benefits: Multiple opportunities for professional growth, mentoring and skills development; Access to a free telehealth service; A full range of benefits (including cost-sharing group insurance and a group RRSP); A confidential employee assistance program for you and your family. Artificial intelligence tools may be used in the screening or selection of applications for this role. What our employees say about us At Englobe, I feel listened to. The leaders are accessible and always available to support me. Every day, I work with experts who inspire me and help me progress. The projects are cool, and I can see my career evolving. What's more, the people are friendly, warm and helpful! Englobe gives me a lot of flexibility, and the work-life balance is perfect for my family. - Digital Marketing Specialist Want to find out more? Take the time to watch our ESG video Explore Englobe's 2025 sustainability report and Englobe's Code of Conduct. Content you may like: Englobe joins the Colliers family Landslide in La Baie: Dedication, resilience, and empathy Innovative anti-avalanche barriers: securing a sustainable future 35 years dedicated to protecting the environment: Steve Chevarie's story A talented young engineer takes flight

What you’ll do

The Administrative Assistant will manage front-desk operations, including answering phones and greeting visitors, while providing comprehensive clerical support such as document preparation and filing. They will also coordinate corporate programs, office maintenance, and travel arrangements to ensure smooth daily operations.

Requirements

Candidates must have at least three years of administrative experience and a valid driver's license for local errands. Proficiency in Microsoft Office and strong organizational and communication skills are required, with a post-secondary degree in office or business administration considered an asset.

Benefits

• Professional growth opportunities • Mentoring • Skills development • Telehealth service • Group insurance • Group RRSP • Employee assistance program

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office administration
• Data entry
• Document management
• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• Problem-solving
• Organizational skills
• Communication
• Proofreading
• Scheduling
• Customer service
• Office Supply Management
• Environmental Social And Corporate Governance (ESG)
• Shipping And Receiving
• Empathy
• Optimism
• Office Administration
• Organizational Skills
• Resilience
• Administrative Functions
• Valid Driver's License
• Microsoft Excel
• Promotional Merchandise
• Artificial Intelligence
• Multilingualism
• Business Administration
• Consulting
• Data Entry
• Document Management Systems
• Digital Marketing
• Employee Assistance Programs
• Occupational Safety And Health
• English Language
• Innovation
• Problem Solving
• Mentorship
• Microsoft Outlook
• Multitasking
• Network Management System
• Operations
• Telephone Skills
• Microsoft PowerPoint
• Telehealth
• Travel Arrangements
• Coordinating
• Filing

Job areas

• Administrative
• Consulting
• Engineering
• Environmental & Sustainability
• Energy
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive