Proposal Specialist

What is the Opportunity? As a Proposal Specialist, you will lead and assist in the management, production, coordination, and development of proposals and credential packages that support the firm’s growth and strategic efforts. Working closely with Entuitive’s Leadership team and technical experts, the Proposal Specialist will ensure consistency of materials and messaging across all markets while elevating the firm’s brand. This role will ensure all work is carried out in full support of Entuitive’s Vision, Mission, Values and One Company culture. Entuitive is seeking a highly motivated Proposal Specialist based in Calgary. What will you do? Manage and coordinate the proposal process from start to finish to ensure top-quality, competitive, and winning response to comprehensive RFPs, RFIs, RFQs, RFSOs and related documents. Lead the RFP review process, including reviewing RFP requirements and identifying potential red flags, establishing a proposal checklist outlining deliverables, responsibilities, and submission timelines and identifying questions for the client. Manage the bid kick-off and proposal planning session, ensuring that all key proposal stakeholders are represented and well-informed. Write and edit thoughtful, tailored narratives focused on meeting or exceeding the client and/or project’s requirements. Participate in strategy discussions and win themes for high profile proposals. Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met. Draft, edit, assemble, and review proposal copy for compliance, accuracy, and content, and coordinate / participate in review sessions with team members to ensure the integrity of all documents. Participate in the development, maintenance and coordination of content, tools, and templates for ongoing improvement in proposal management. Conduct debriefs with clients. Stay abreast of marketing best practices, market and industry trends, companies, and competitors to support decisions with respect to marketing and business development initiatives. Mentor of junior staff as needed. Other duties as assigned. What do you need to succeed? Diploma or degree (preferred: Business, Marketing, Communications, English). A minimum of 5 years of experience working within a proposal or BD team is required. Experience working in the Architecture, Construction, or Engineering (AEC) industry is an asset. All other professional service experience will still be considered. Proficiency in Adobe InDesign is a must. Working knowledge of Adobe Creative Suite is an asset. Experience preparing responses to RFP/RFIs and working with technical subject matter experts to develop written content Exceptional writing, editing and proofreading skills. Ability to effectively deliver quality work with a sense of urgency and a high degree of attention to detail. Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities. Good judgment and problem-solving skills with the ability to work in a team environment. Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization, as well as external parties. Ability to effectively deliver quality work under tight deadlines and a high degree of attention to detail. Flexible and open to changing priorities and managing multiple tasks. Ability to work Overtime if needed. We work hard to maintain a good work-life balance, but overtime may be needed on specific submissions or busy periods. Able to have fun and love their work! The willingness to be Entuitive. Why Entuitive? At Entuitive, we’re driven by a shared passion for creativity, collaboration, and technical excellence. We see what others can’t — connecting the big picture with the finest details to deliver solutions that push the boundaries of building design, construction, and operations. We operate as one company, fostering a supportive culture built on teamwork, respect, and shared success. Our flexible hybrid work model (37.5-hour workweek), with three in-office days empowers balance while keeping us connected and collaborative. You’ll have the opportunity to work on meaningful, high-impact, and truly cool projects that shape skylines and communities across Canada and beyond. We’re deeply committed to professional growth — from hands-on mentoring and technical training to continued education and defined pathways toward leadership — ensuring every team member can grow their career with purpose. Compensation, Benefits, & Total Rewards We believe in rewarding the expertise and dedication that drives our success. Competitive base salary: $65,000 – $75,000 (aligned with experience, qualifications, and education) Profit-sharing: An above-market, performance-based annual profit-sharing program with a strong track record of meaningful payouts Retirement: RRSP matching up to 5% Health & wellness: Employer-paid health insurance, comprehensive wellness program, and generous parental leave Time off: Generous vacation plan based on experience Culture & community: Team-building activities, social events, and a supportive environment where we celebrate success together For junior and intermediate team members, Entuitive offers a strong foundation for growth through dedicated mentoring, coaching, and diverse project exposure, supported by continuing education opportunities and clear career pathways to leadership. About Entuitive We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes. If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page. At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes.

The Proposal Specialist manages the end-to-end proposal process, including coordinating RFPs, RFIs, and RFQs while ensuring high-quality, competitive responses. They also collaborate with leadership and technical experts to develop tailored narratives and maintain proposal tools and templates.

Candidates must have a diploma or degree in Business, Marketing, Communications, or English, along with at least 5 years of experience in proposal or business development teams. Proficiency in Adobe InDesign and strong writing, editing, and project management skills are required.

• Profit-sharing • RRSP matching • Health insurance • Wellness program • Parental leave • Vacation plan • Mentoring • Professional growth

• Project managementPreferred
• Time managementPreferred
• Customer servicePreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Proposal management
• Adobe InDesign
• Adobe Creative Suite
• Technical writing
• Editing
• Proofreading
• Project management
• Time management
• Client service
• Communication
• RFP coordination
• Business development
• Strategic planning
• Mentoring
• Request For Quotation (RFQ)
• Proposal Development
• Proposal Management
• Technical Subject Matter
• Planning
• Self-Motivation
• Business Marketing
• Business Development
• Construction
• Building Design
• Management
• Creativity
• English Language
• Leadership
• Marketing
• Problem Solving
• Project Management
• Mentorship
• Operations
• Coaching
• Request For Proposal
• Time Management
• Team Building
• Technical Training
• Timelines
• Writing
• Templates
• Coordinating
• Teamwork
• Detail Oriented

• Marketing
• Construction
• Engineering
• Consulting
• Administrative
• Proposal Specialist
• Contracts Analyst
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

Minimum education

Bachelor’s degree

Minimum experience

5+ years

Posting language

English

Working hours

38 hours per week

Office presence

3 days per week

Location requirements

Country, Canada