Administrative Assistant

Administrative Assistant (Accounting Firm) Milton, Ontario | Full-Time | In-Office $60,000 - $65,000 + Benefits Our client, a well-established and growing CPA firm in Milton, is seeking a professional, organized, and detail-oriented Administrative Assistant to support both the firm's accounting team and senior leadership. This is an excellent opportunity for someone who enjoys working in a professional services environment and thrives in a fast-paced office setting. The successful candidate will play a key role in keeping the office running smoothly, coordinating client communications, managing administrative processes, and providing executive support to the firm's partners. What You'll Be Doing Administrative & Executive Support Manage calendars, appointments, and meeting schedules for partners and senior staff. Coordinate client meetings, conference calls, and office events. Prepare engagement letters, client correspondence, reports, and presentations. Screen, prioritize, and respond to emails and phone inquiries. Maintain electronic and physical filing systems. Assist with document preparation, scanning, and organization for client files. Coordinate office supplies, vendor relationships, and general office administration. Support partners with travel arrangements, expense reporting, and special projects. Client & Accounting Administration Serve as the first point of contact for clients, providing exceptional customer service. Assist with onboarding new clients and maintaining client records. Track engagement deadlines and assist with workflow coordination. Prepare and distribute tax organizers, engagement packages, and client documentation. Collect and organize information required for tax filings and financial statements. Assist with billing, invoicing, accounts receivable follow-up, and payment processing. Coordinate document signatures and CRA correspondence. Support the accounting team during busy tax and year-end periods. What We're Looking For 2+ years of administrative experience, preferably within a CPA firm, accounting firm, law firm, or professional services environment. Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent verbal and written communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, Teams). Experience with accounting or practice management software is considered an asset. Professional demeanor and strong attention to detail. Ability to handle confidential information with discretion. Why Join? Stable and growing accounting firm with a collaborative culture. Exposure to public accounting and professional services operations. Opportunity to work closely with experienced partners and professionals. Competitive compensation and benefits package. Convenient Milton location with free parking. Long-term career growth and development opportunities. If you're a highly organized administrative professional who enjoys supporting a busy team and delivering exceptional client service, we'd love to hear from you.

Provide comprehensive administrative and executive support to partners and senior staff within a CPA firm. Manage client communications, office operations, and assist with accounting-related administration such as billing and tax documentation.

Requires at least 2 years of administrative experience, preferably in a professional services or accounting environment. Proficiency in Microsoft Office and strong organizational and communication skills are essential.

• Benefits Package • Free Parking

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Client Communication
• Executive Support
• Document Preparation
• Office Administration
• Customer Service
• Billing
• Invoicing
• Accounts Receivable
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Time Management
• Organization
• Confidentiality

• Administrative
• Finance & Accounting
• Customer Service & Support

Minimum experience

2+ years

Apply by

Aug 28, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available