Clinical Trial Assistant II

Company Description Medicine moves forward here. So will you. Ergomed is a specialist clinical research organization focused on rare disease and select oncology indications. We focus on the most complex trials, the studies where experience, judgement, and rigorous operational accountability make the biggest difference. We partner with small to midsize biotech companies to move promising therapies through early phase development, so they reach the patients sooner. We choose complex work on purpose. Rare disease and oncology trials carry real operational risk, and our people are experts at reducing it, protecting timelines, data quality and the experience of sites and patients at the same time. It is demanding, meaningful work, and no one here forgets that patients cannot wait. That is why culture matters to us as much as capability. We have built a collaborative, international team where people share ideas, grow their careers and are trusted to take ownership early. With colleagues across North America, South America, Europe, Asia and Australia, we value teamwork, flexibility and a real commitment to work-life balance, because good science comes from people who feel supported. If you want work with purpose, the agility to make an impact and a team that cares about the people behind the work as much as the work itself, we would love to hear from you. Job Description Carries out assigned administrative duties to support clinical trial conduct Sets up Investigator Site File, according to SOPs provided either by the Sponsor or by ERGOMED, and distribute to sites Coordinates and attends project meetings (e.g. investigator, kick-off, team, etc.) with the PM/CTM. Supports preparation of meeting agenda and provides written high-quality meeting minutes within specified timeframe Works with project teams to assist in tracking, naming and routing of clinical trial documentation to the Trial Master File (TMF) Maintains contact lists, information for project team members (e.g. project training records) and other trackers as required. Provides reports from tracking tools. If requested attends in-house audits and supports completion of Corrective and Preventative Action Plan Any other task related to the specific clinical trial performance Qualifications Must have at least 1 year of Clinical Trial Assistant experience. High school diploma or equivalent or adequate experience in the field of clinical research Excellent English oral and written communication skills Excellent computer skills, including proficiency in MS Office (Word, Excel, PowerPoint, Office, Project) Administrative work experience, preferably in an international Clinical Research setting Ability to plan, multitask and work in a dynamic team environment Additional Information When you join Ergomed Group, you make a difference by helping to bring safe and effective pharmaceutical treatment to patients around the world. You’ll join a passionate and collaborative team of experts in clinical research, pharmacovigilance, and quality consulting. We are diverse in many ways, yet our values unite us. Our values are how we work, not words on a wall. If they sound like you, you will feel at home here. Quality: we hold ourselves to the standard patients deserve. Integrity and trust: we do the right thing, especially when it is hard. Drive and passion: we care about the outcome, because someone is waiting on it. Agility and responsiveness: we move quickly, because patients cannot wait. Belonging: everyone is welcome, and every voice counts. Collaborative partnerships: we go further by going together. We look forward to welcoming your application.

Provides administrative support for clinical trials, including setting up Investigator Site Files and coordinating project meetings. Responsible for maintaining the Trial Master File, tracking project documentation, and supporting audit completion.

Requires at least one year of experience as a Clinical Trial Assistant and a high school diploma or equivalent. Candidates must possess excellent English communication skills and proficiency in MS Office.

Identified from the job description. Confirm important requirements above.

• Clinical Trial Administration
• Trial Master File (TMF)
• Investigator Site File Setup
• Meeting Coordination
• Minute Taking
• Project Tracking
• MS Office
• Clinical Research
• Administrative Support
• English Communication

• Science & Research
• Healthcare
• Administrative
• Manufacturing
• Consulting

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 23, 2026

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Toronto, Ontario, Canada

Seniority

Entry level