Facility Coordinator

Job summary

The Facility Coordinator is responsible for managing internal office moves, coordinating with vendors, and ensuring the efficient operation of the job site. They also provide administrative support, maintain floor plans, and handle facility service requests.

Job details

The salary range for this position is $46,500 - $48,000. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process. This is a posting for an existing job vacancy. Accountable for the efficient, smooth operation of a job site. Essential Duties and Responsibilities: * Organize and manage all aspects of internal office moves, receive and process client move requests, coordinate with and scheduled vendors, and create and distribute move communications and labels to clients, ensuring the move processes are in accordance with client’s policies and procedures. * Provide administrative support such as answering incoming calls, participate in Workplace Services meetings as well as respond and manage Workplace Services (WPS) emails in a timely manner. * Create all vinyl names for office and meeting room doors when needed. * Follow up and complete all Facility Service requests. * Update FM System as new Associates are on board and floor plans when needed as reconfigurations take place. * Perform pre- and post-move inventory, furniture inventory, hang move signage, and supervise movers, furniture reconfiguration and space enhancements. Qualifications: The salary range for this position is $42,000 to $46,500. Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation, which may include group benefits, employer RRSP contributions, and discretionary bonus or incentive programs, where applicable to the role. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process. This is a posting for an existing job vacancy. We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role: * Degree/Certification and minimum 3-5 years’ work experience in Facilities/Office Services is preferred. * Strong computer & Microsoft Office skills. * Excellent verbal and written communication skills. * Excellent problem solving skills. * Self-motivated, strong work ethic and initiative for quality and superior customer service. * Able to work successfully in a fast paced environment under tight deadlines. * Readily adaptable to changing work priorities.

What you’ll do

The Facility Coordinator is responsible for managing internal office moves, coordinating with vendors, and ensuring the efficient operation of the job site. They also provide administrative support, maintain floor plans, and handle facility service requests.

Requirements

Candidates should have 3-5 years of experience in facilities or office services and possess strong computer skills, particularly in Microsoft Office. Excellent communication, problem-solving abilities, and a self-motivated work ethic are essential for success in this fast-paced environment.

Benefits

• Group benefits • Employer RRSP contributions • Discretionary bonus • Incentive programs

Listed skills

• Time management · Preferred
• Facilities Management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Vendor Coordination · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Facilities management
• Office services
• Microsoft Office
• Communication skills
• Problem solving
• Customer service
• Time management
• Inventory management
• Vendor coordination
• Administrative support
• Administrative Support
• Furniture Cleaning
• Strong Work Ethic
• Self-Motivation
• Customer Service
• Communication
• Floor Planning
• Problem Solving

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Facilities Coordinator
• Facilities Specialist / Coordinator
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers