Office Administrator, Full Time, Contract

Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process. Full-time three month contract. As an Administrative Assistant, you will: Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required Answer telephones and direct inquires in a professional manner Maintain confidential personnel files Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices Open and route incoming mail, answers correspondence and prepares outgoing mail Assist with staffing, including finding staff when employees call out on short notice Process vendor invoices for payment - making sure there is no discrepancy in pricing Perform monthly vendor statement reconciliations Assist in preparation of end of month financial reports Attend in-service and/or safety meetings as required. Follow all safety procedures at the site. Assist with office management tasks, audits, inspections, and rounds as needed. Assist and coordinate small projects, sourcing vendors, manage vendor services and update ticketing systems for site services. Assist with site services, client applications, and programs available to the client (event requests, catering, etc) Back-up support for other administrative team members About you: Post-secondary education in Office Administration, and/or one to two years of office administration experience Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients Strong computer skills and ability to learn various software programs quickly Ability to adapt to a changing and fast-paced environment Excellent interpersonal skills Ability to meet strict deadlines and take direction/feedback Microsoft Office proficiency

The Office Administrator will oversee daily unit office operations, including record maintenance, vendor invoice processing, and financial reporting. They will also provide administrative support to management, handle correspondence, and assist with site services and project coordination.

Candidates must have post-secondary education in Office Administration or one to two years of relevant experience. Proficiency in Microsoft Office and strong verbal and written communication skills are required to succeed in this fast-paced environment.

• Time managementPreferred
• Problem solvingPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Record Keeping
• Compliance
• Telephone Etiquette
• Personnel File Management
• Data Entry
• Vendor Invoicing
• Financial Reporting
• Safety Procedures
• Project Coordination
• Microsoft Office
• Communication Skills
• Interpersonal Skills
• Time Management
• Problem Solving
• Statement Reconciliation
• Professionalism
• Auditing
• Computer Literacy
• Financial Statements
• Interpersonal Communications
• Invoicing
• Office Management
• Operating Cost
• Filing

• Administrative
• Finance & Accounting
• Management & Leadership
• Contract Administrator/Office Manager
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week