Operations Coordinator

Operations Coordinator / Executive Administrative Coordinator 📍 Location: Downtown Montreal 🏢 Industry: Luxury Residential & Commercial Real Estate About the Role Our client, a prestigious international real estate brokerage, is looking for a highly organized and proactive Operations Coordinator / Executive Administrative Coordinator to become the right hand to a busy team of brokers. This role is perfect for someone who thrives in a fast-paced environment, enjoys coordinating real estate transactions from start to finish, and takes pride in keeping operations running smoothly while delivering exceptional client service. What You'll Do Coordinate real estate transactions from A to Z Open and manage transaction files Monitor deadlines and ensure all documentation is completed on time Communicate with clients, notaries, and business partners Manage calendars, meetings, emails, and correspondence Prepare documents and assist with billing and transaction follow-ups Support brokers with day-to-day administrative and operational tasks Help improve internal processes and keep operations running efficiently What We're Looking For Previous experience in administration, operations coordination, executive assistance, or transaction coordination Real estate experience is strongly preferred Proficiency with Microsoft Office and experience using real estate software such as NexOne, Centris, or similar transaction management platforms. Must be bilingual Strong organizational and time management skills Excellent written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Professional, detail-oriented, proactive, and dependable Proficiency with Microsoft Office; experience with real estate software is an asset Schedule & Benefits Monday to Friday On-site position 9:00 AM – 5:00 PM or 10:00 AM – 6:00 PM Group insurance Paid vacation Opportunities for long-term career growth Beautiful downtown office Collaborative and supportive team environment

Coordinate real estate transactions from start to finish, including file management and deadline monitoring. Provide high-level administrative support to brokers through calendar management and client correspondence.

Requires previous experience in administration or transaction coordination, with strong preference for real estate industry experience. Must be bilingual and proficient in Microsoft Office and real estate software like NexOne or Centris.

• Group Insurance • Paid Vacation • Career Growth Opportunities

Identified from the job description. Confirm important requirements above.

• Transaction Coordination
• Executive Administrative Support
• Calendar Management
• Billing
• Client Communication
• Microsoft Office
• NexOne
• Centris
• Bilingualism
• Time Management
• Organization
• Process Improvement

• Administrative
• Sales
• Management & Leadership

Minimum experience

2+ years

Apply by

Aug 30, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Not Applicable

Application method

Direct apply is available