Relief Administrative Assistant Balwin Villa

Job summary

The role involves performing reception duties, managing office inventory, and providing administrative support to leadership. Responsibilities also include handling mail, maintaining filing systems, and ensuring the reception area remains orderly.

Job details

Hours of Work : Casual (Balwin Villa) The job responsibilities are as follows: * Performing reception duties: redirecting incoming calls, handling deliveries, greeting/directing visitors/contractors, maintaining sign in/sign out log, and provide orientation training for relief Administrative Assistant. * Maintaining and updating inventory lists of office and first aid supplies. Ensuring there is sufficient paper in photocopier. * Providing administrative support to DAL Leadership in the completion of documentation, reporting, letters, etc. as required * Date stamping and recording all received documents and distributing to all divisions. * Maintaining a neat, clean, and orderly reception area at all times. * Distributing incoming mail to applicable departments and preparing outgoing mail/documentation for delivery. * Updating and distributing internal telephone and extension lists for all areas of Balwin Villa and update Balwin Villa staff in/out board on a daily basis * Participating in committees as assigned. * Maintaining and updating the filing of required documented from DAL Management ensuring confidentiality at all times. This is to be completed on a weekly basis. Requirements: * Working knowledge of Microsoft Office Products. * Good planning and organizational skills. * Effective communication and people skills. * Certification in First Aid/CPR. * Satisfactory criminal record check.

What you’ll do

The role involves performing reception duties, managing office inventory, and providing administrative support to leadership. Responsibilities also include handling mail, maintaining filing systems, and ensuring the reception area remains orderly.

Requirements

Candidates must have a working knowledge of Microsoft Office products and possess effective communication and organizational skills. A valid First Aid/CPR certification and a satisfactory criminal record check are required.

Listed skills

• First Aid · Preferred
• Filing · Preferred
• CPR · Preferred
• Administrative Support · Preferred
• Documentation · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Reception
• Administrative Support
• Inventory Management
• Communication
• Organizational Skills
• First Aid
• CPR
• Filing
• Documentation
• Planning
• Management
• Leadership
• Effective Communication
• Confidentiality
• Cardiopulmonary Resuscitation (CPR) Certification
• First Aid Certification
• Stamping (Metalworking)
• First Aid Supply Management

Job areas

• Administrative
• Social Services
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive