Fuel Coordinator

Job summary

The Fuel Coordinator provides leadership and operational oversight for aviation fuel services, including safety audits, training, and team management. They act as the primary point of contact for pilots and airport staff while ensuring compliance with fuel policies and facility maintenance.

Job details

Do you enjoy the operational side or behind the scenes side of a flight? Are you passionate about aviation and looking to grow in your career? If you've answered yes, we'd love to hear from you! Executive Aviation is excited to announce that we are looking for a Full-Time Fuel Coordinator for our Prince George, BC location (YXS). This person will help in providing around the clock leadership and coverage to our team members. You will be the "go-to" person in addressing challenges our team members may face. You will be working closely with the location Manager. We are looking for a dynamic problem solver, progressive thinker, and someone who has the proven ability to create efficiencies in the operation. This position will report to the location Manager. What do we offer? Executive Aviation is proud to have very progressive wage ranges with lots of earning potential. We offer comprehensive Health benefits for all part- and full-time team members. We also have fantastic flight benefits with the airlines that we support. We want to see you grow and reach your goals! The sky's the limit with Executive Aviation. This person may be required to have a flexible schedule and be available for any on-call jobs. Roles and Responsibilities Complete proper training and maintain competency on all required equipment Complete proper training and maintain competency on World Fuel Services (WFS) policies Complete all Quality (Audit) Checks; Weekly/Monthly/Quarterly/Semi-Annually/Annually Lead local base safety programs; including tail gate meetings, PPE and Fire Safety inspections, leadership: incident response, internal and external audit preparation, SMS Training Attendance management– day of shift coverage (schedule, contact list, parameters), coaching and documentation of attendance – email Operations Communication– day of point of contact for pilots, airport and EA Team Members Provide winter operations oversight; including deice logs completion, glycol inventory training audits Lead training support – Following WFS and EA’s local training requirements, ensuring Team Members are in good standing and provide any on-the-job training as needed Ensuring all walk around checks and inspections of the facilities, trucks and tank farms are completed successfully Regularly reviewing TDG sheets, FOF’s, SFA’s are completed and reconciling them with control checks and ensuring additional services and fuel tickets have been captured in our systems Schedule and monitor aviation fuel, oil, and FSII Provide continuous and exemplary customer service; either in person, over the phone, or through email Perform Fuel Agent or Ground Handling duties as required Coach and support Fuel Agent team Assist leader in truck maintenance requirements and coordination with NFS, NEE, Northern etc. Be able to adapt to a changing environment Be able to work safely in all weather conditions Other duties as assigned Qualifications Minimum 2 years tank farm experience and jet fuel experience Successful completion of all Training and Read and Signs Valid DZ would be considered an asset Hold a Valid airside pass (per airport requirements) On-call availability for both fuel and ramp week days/nights and weekends Full Time position Minimum 1 year management experience Strong organizational skills Excellent communication skills, verbal and written

What you’ll do

The Fuel Coordinator provides leadership and operational oversight for aviation fuel services, including safety audits, training, and team management. They act as the primary point of contact for pilots and airport staff while ensuring compliance with fuel policies and facility maintenance.

Requirements

Candidates must have at least 2 years of tank farm and jet fuel experience, along with a minimum of 1 year in a management role. A valid DZ license and airside pass are considered assets for this full-time position.

Benefits

• Health benefits • Flight benefits

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Communication · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Aviation fuel management
• Team leadership
• Operational safety
• Quality audit
• Winter operations
• Training coordination
• Problem solving
• Customer service
• Inventory management
• Incident response
• Communication
• Organizational skills
• Equipment maintenance
• Attendance management
• Organizational Skills
• Auditing
• Aviation Fuels
• Management
• Customer Service
• Quality Auditing
• Incident Response
• External Auditing
• Fire Safety
• Oil and Gas
• Leadership
• Internal Auditing
• Problem Solving
• Network File Systems
• Operations
• Coaching
• Coordinating

Job areas

• Logistics
• Transportation
• Management & Leadership
• Security & Safety
• Energy
• Fuel Coordinator
• Airfield Operations Specialist
• Travel Attendants and Travel Stewards
• Airfield Operations Specialists