Receptionist

Job summary

The Receptionist is responsible for answering and directing incoming calls, greeting visitors, and managing the office reception area. Additionally, the role involves performing various administrative and clerical tasks such as mail handling, data entry, and invoice processing.

Job details

A wholly owned subsidiary of Kuehne+Nagel Group, and headquartered in Windsor, Ontario Canada, Farrow brings to the global trade industry over 115 years of expertise in cross-border customs brokerage, trade consulting, and integrated logistics services. Further to its beginnings in customs brokerage, Farrow offers trade consulting — expert advice on import/export and trade management, duty recovery and regulations compliance. With a strong network of locations across North America, Farrow manages over 500 employees with 15 offices and warehouses, including those of acquired company Link+ Corporation. Position Summary The Receptionist will answer incoming calls, take messages and offer assistance to customers by directing their calls and greeting them in the waiting area. This position is also responsible for a variety of administrative or clerical functions in support of the organization. Key Responsibilities (Supervisory/Materials/Information) Answers and transfers all incoming calls, takes messages, directs customer inquiries, notes the availability of office staff for their incoming calls. Ensures that visitors are signed in the log book and are provided a Visitor’s security badge and staff notified of their arrival Depending on location, may perform a variety of other functions including, but not limited to: Receiving and sorting inter-office and external mail Preparing outgoing courier waybills, postal mail etc. Preparing bank deposit book daily recording incoming cheques Splitting invoices and stuffing envelopes Data entry for operations, finance, administration or other departments Answering PARS line for operations Other clerical duties as assigned Education and Experience High School diploma Experience with a switchboard an asset Competencies, Working Skills & Attributes Ability to operate a switchboard / telephone Strong interpersonal skills, able to work independently Tactful and dependable Strong communication skills, both verbal and written Excellent concentration skills because of frequent interruptions Experience with computer applications, including Microsoft Office Excellent attention to detail Solid data entry skills Working Conditions, Mental Effort & Physical Requirements Occasional lifting up to 20lbs may be required Must work under deadlines and related stresses in a timely and efficient manner Must be able to professionally handle various personnel and other situations as they arise Ability to sit for extended periods of time Ability to focus on computer screen Manual dexterity required to use desktop computer, sort documents and mail, etc. Farrow is an equal opportunity employer, committed to diversity and inclusion. Accommodations for job applicants with disabilities are available on request.

What you’ll do

The Receptionist is responsible for answering and directing incoming calls, greeting visitors, and managing the office reception area. Additionally, the role involves performing various administrative and clerical tasks such as mail handling, data entry, and invoice processing.

Requirements

Candidates must possess a High School diploma and have the ability to operate a switchboard. Strong interpersonal, communication, and computer skills, particularly with Microsoft Office, are required for this position.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Switchboard operation
• Interpersonal skills
• Communication skills
• Data entry
• Microsoft Office
• Attention to detail
• Clerical duties
• Customer service
• Time management
• Organizational skills
• Invoicing
• Communication
• Management
• Operations
• Detail Oriented
• Warehousing
• Consulting
• Finance
• Interpersonal Communications
• Clerical Works
• Data Entry
• Customer Inquiries
• Tactfulness
• Integrated Logistics Support
• Customs Broking
• Sorting
• Switchboard Operator
• Manual Dexterity

Job areas

• Administrative
• Customer Service & Support
• Logistics
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

More jobs from Farrow