Fleet Safety & Compliance Coordinator - Fastfrate Group (Lachine)

Job summary

The Fleet Safety & Compliance Coordinator oversees fleet compliance, driver administration, and safety processes to ensure adherence to regulatory standards. This role involves managing driver logs, coordinating maintenance, and preparing detailed safety and operational reports.

Job details

Fastfrate is an equal opportunity employer committed to creating a diverse, inclusive, and accessible workplace. We welcome applications from women, visible minorities, Indigenous peoples, persons with disabilities, and all qualified individuals. If you require an accommodation at any stage of the recruitment process, please contact us at accessibility@challenger.com and we will work with you to meet your needs. Fastfrate Company Profile: Fastfrate Group is one of North America’s largest privately owned transportation and logistics providers. Built on innovation, speed, and reliability, our national network connects major North American markets through seamless rail and road solutions, giving customers the strength of a full-service logistics partner. From TL and LTL to drayage, warehousing, fulfillment, and final mile delivery, the Fastfrate Group provides true port-to-door solutions. Our integrated service model delivers seamless, end-to-end transportation and logistics support designed to move business forward. Being part of the Fastfrate Group offers meaningful career opportunities, professional growth, and the ability to contribute to a company that plays a vital role in keeping Canada moving. Why you’ll love working here: A workplace where you can learn, grow, and build your career A culture that encourages new ideas and continuous improvement Supportive leaders who provide guidance while giving you autonomy A team-focused environment A competitive total-rewards package, including group benefits and a company-sponsored retirement savings plan Support for professional memberships, training, and certifications The Opportunity: This is your chance to join a team where your work truly makes an impact. In this role, you will contribute directly to the success of our customers, our operations, and the Fastfrate Group as a whole. You’ll work in a supportive environment that values collaboration, problem-solving, and continuous learning. Role Summary: Fleet Safety & Compliance Coordinator is responsible for overseeing fleet compliance, driver administration, and safety-related processes to ensure adherence to regulatory requirements and company standards. This role works closely with operations, dispatch, vendors, and drivers to maintain fleet readiness, driver compliance, and accurate reporting across all safety and compliance functions. Hours of Work: Monday to Friday, 8:00am–4:30pm Work Arrangement: On-site Position Type: Non-Union Employment Status: Permanent Work Location & Environment: 4415 Rue Fairway, Lachine QC, H8T 1B5 Key Accountabilities: In this role, you will: Oversee CNESST, fleet safety, and driver compliance programs Ensure adherence to regulatory requirements, including Hours of Service (HOS) for approximately 60 drivers and owner operators. Set up and maintain fleet and driver files Manage driver onboarding, training and compliance requirements Coordinate preventative maintenance, safety inspections, and defect resolution See that units reported with defects are repaired. Process invoices for payment Get quotes from vendors and forward for approval Set up and co-ordinate random inspections for owner operators running under Company operating authority Perform daily audits of driver logs and circle checks to ensure complete and legible information is provided. File reports Set up daily pre trip inspections Obtain required information and ensure pre hire guidelines are met - check previous employers, driver abstract, criminal search, past Carrier Profile history, drug and alcohol testing. Arrange driving test and coordinate orientation and online training Prepare conviction percentage and changes to monthly Carrier Profile reports against previous month. Prepare various reports, including weekly cost report, monthly captive report, utilization report for CDI leased units, etc. Manage fuel cards Qualifications Secondary School diploma 2+ years in a related Health & Safety, compliance field Strong communication and interpersonal skills Proficient computer skills, including Microsoft Office Demonstrated ability to multitask in a fast-paced environment Proven ability to manage competing and conflicting priorities High level of attention to detail and accuracy Reliable attendance and strong organizational skills How To Apply: If you’re interested in joining our team, please submit your application through our online career portal. We appreciate all applicants; however, only those selected for an interview will be contacted. Disclaimer: We use some technology-based tools, which may include artificial intelligence (AI), to support application screening; however, all hiring decisions include human review.

What you’ll do

The Fleet Safety & Compliance Coordinator oversees fleet compliance, driver administration, and safety processes to ensure adherence to regulatory standards. This role involves managing driver logs, coordinating maintenance, and preparing detailed safety and operational reports.

Requirements

Candidates must possess a secondary school diploma and at least two years of experience in a health, safety, or compliance field. Proficiency in Microsoft Office and strong organizational skills are required to manage competing priorities in a fast-paced environment.

Benefits

• Group benefits • Company-sponsored retirement savings plan • Professional membership support • Training and certification support

Listed skills

• Attention to detail · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Fleet compliance
• Driver administration
• Safety regulations
• Hours of service
• Log auditing
• Preventative maintenance
• Vendor management
• Driver onboarding
• Regulatory reporting
• Microsoft Office
• Communication
• Multitasking
• Attention to detail
• Organizational skills
• Pre-Trip And Post-Trip Vehicle Inspections
• Continuous Development
• Organizational Skills
• Artificial Intelligence
• Auditing
• Computer Literacy
• Continuous Improvement Process
• Innovation
• Interpersonal Communications
• Invoicing
• Problem Solving
• Operations
• Reliability
• Detail Oriented
• Defect Management

Job areas

• Logistics
• Transportation
• Security & Safety
• Administrative
• Safety Compliance Coordinator
• Warehouse / Distribution Supervisor
• Supply, Distribution and Related Managers
• First-Line Supervisors of Material-Moving Machine and Vehicle Operators
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors