Administrative Assistant

Job summary

The role involves providing daily administrative and accounting support with a primary focus on Accounts Receivable, Accounts Payable, and financial recordkeeping. Additionally, the candidate will assist with office operations, data entry, and month-end accounting procedures.

Job details

About the Role We are looking for a dependable, organized and detail-oriented Administrative Support team member to join our Killarney office. This position will provide day-to-day administrative and accounting support, with a strong focus on Accounts Receivable (AR), Accounts Payable (AP), invoicing and financial recordkeeping. The successful candidate will be comfortable working independently, managing multiple priorities and maintaining accuracy in a fast-paced office environment. Key Responsibilities Accounts Receivable Prepare and process customer invoices Enter and maintain customer account information Apply payments and reconcile customer accounts Monitor outstanding balances and follow up on overdue accounts Assist with customer statements and account inquiries Maintain accurate AR records and documentation Accounts Payable Receive, code and process vendor invoices Match invoices with purchase orders, receiving documents and approvals Enter invoices and maintain vendor records Prepare payments and assist with payment processing Reconcile vendor statements and resolve discrepancies Maintain organized AP documentation Administrative Support General data entry and recordkeeping Filing and maintaining electronic and paper documentation Answer phones and respond to general inquiries Assist with month-end accounting procedures Prepare reports, spreadsheets and correspondence as required Support office operations and other administrative functions as needed Work collaboratively with management and other departments Qualifications Previous experience in an administrative, accounting or bookkeeping role Experience with Accounts Receivable and/or Accounts Payable, Great Plains, Outlook, Excel Strong attention to detail and accuracy Excellent organizational and time-management skills Proficient with Microsoft Office, particularly Excel and Outlook Strong communication and interpersonal skills Ability to prioritize work and meet deadlines Ability to work independently with minimal supervision Experience with accounting software is an asset What We’re Looking For The ideal candidate is someone who: Takes pride in getting the details right Is dependable and follows through on tasks Is comfortable working with numbers and financial information Can identify and resolve discrepancies Maintains confidentiality and professionalism Enjoys being part of a team while taking ownership of their responsibilities What We Offer Full-time, Monday–Friday position Competitive compensation based on experience Stable, local employment in Killarney Supportive team environment Opportunities to develop accounting and administrative skills Consistent daytime schedule To Apply: Please submit your resume outlining your relevant administrative and accounting experience. FeedMax, a division of Paterson GlobalFoods, was built on delivering quality, value, and service through our unique approach to the animal feed business. FeedMax offers a wide range of products inclusive of a complete line of poultry, swine, beef, bison and specialty animal feed. Working in direct collaboration with industry leading nutritionists and livestock producers. FeedMax continuously demonstrates its commitment to animal nutrition, health and performance. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. Feedmax is an equal opportunity employer and is committed in building a skilled and diverse workforce. We encourage women, aboriginal peoples, members of visible minorities and persons with disabilities to apply.

What you’ll do

The role involves providing daily administrative and accounting support with a primary focus on Accounts Receivable, Accounts Payable, and financial recordkeeping. Additionally, the candidate will assist with office operations, data entry, and month-end accounting procedures.

Requirements

Candidates should have previous experience in an administrative, accounting, or bookkeeping role along with proficiency in Microsoft Office and accounting software. Strong organizational skills, attention to detail, and the ability to work independently are essential for this position.

Benefits

• Competitive compensation
• Supportive team environment
• Professional development opportunities

Listed skills

• Accounts receivable · Preferred
• invoicing · Preferred
• Data entry · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Time management · Preferred
• Communication · Preferred
• Attention to detail · Preferred
• Bookkeeping · Preferred
• Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Accounts Payable
• Invoicing
• Financial recordkeeping
• Data entry
• Great Plains
• Microsoft Excel
• Microsoft Outlook
• Time-management
• Communication
• Attention to detail
• Reconciliation
• Bookkeeping
• Reporting

Job areas

• Administrative
• Finance & Accounting
• Manufacturing
• Agriculture