Administrative Assistant

Job summary

The Administrative Assistant manages daily office operations, including data entry, visitor reception, and facility maintenance. They also support staff with inquiries, coordinate meetings, and handle clerical tasks such as mail distribution and supply ordering.

Job details

Overview Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office. You will collaborate with industry experts and committed teams who value individuality and recognize achievements. Apply now and transform your career with us. What you will be doing Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner. Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room. Performs data entry support for office and department needs, including time card entry, equipment hours and usage. Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees. Coordinates asset distribution and tracking for assigned employee group or project. Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering. Maintains company and business contact information, seating and event calendar documents. Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals. Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed. Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed. Orders office supplies, stationary and staff business cards. What we are looking for High School Diploma or GED required. 2+ years related administrative or clerical experience required. Experience using MS Office Suite, including Word and Excel required. Developing knowledge of construction industry and project business procedures. Ability to work in MS Office Suite, including Word, PowerPoint and Excel required. Proven initiative, organization and self-prioritization required. Friendly disposition and customer service attitude required. Why work for us Some of the benefits you may be eligible for as an employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program We are an EEO/ADA/Veterans employer. Salary Min Salary Max

What you’ll do

The Administrative Assistant manages daily office operations, including data entry, visitor reception, and facility maintenance. They also support staff with inquiries, coordinate meetings, and handle clerical tasks such as mail distribution and supply ordering.

Requirements

Candidates must have a High School Diploma or GED and at least two years of related administrative experience. Proficiency in the Microsoft Office Suite and a strong customer service orientation are required.

Benefits

• Comprehensive compensation package • Paid time off program • 401(k)/RRSP • Medical insurance • Extended health care • Dental insurance • Vision insurance • Provincial medical wellness benefits • Employee assistance program • Tuition reimbursement program

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Customer service
• Office administration
• Time card entry
• Asset tracking
• Meeting coordination
• Clerical duties
• Microsoft Office Suite
• Word
• Excel
• PowerPoint
• Communication technology maintenance
• Organization
• Self-prioritization
• Office Supply Management
• Time Off Management
• Microsoft Excel
• Business Communication
• Cleanliness
• Clerical Works
• Customer Service
• Data Entry
• Employee Assistance Programs
• Memos
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Typing
• Coordinating
• Prioritization

Job areas

• Administrative
• Construction
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive