Engineering Administrator

Job summary

Provide administrative and document-control support to the Engineering Department, including releasing engineering changes and alerts, maintaining project records and logs, preparing reports, and tracking schedules. Process purchasing and vendor requests, manage customer specifications and corporate resources, and support audits, office operations, and engineering documentation.

Job details

Summary The Engineering Administrator will assist in providing support to the daily operations of the Engineering Department. The Engineering Administrator will perform a wide variety of clerical and support duties such as filing, including creating, editing and distributing a variety of documents, compiling reports, creating presentations and responding to requests for information from all departments. The Engineering Administrator will also generate Project Number Requests, and process purchase order requests. Core Competencies Accountability & Dependability Adaptability & Flexibility Communication Customer Focus Decision Making & Judgement Detail Oriented Development & Continual Learning Efficient Ethics & Integrity Team Work Time Management Job Duties Provide support for the Engineering Department Release ECNs including drawings, CAD, BOMs, Packaging specs, DFMEA and DVP, ensuring cover sheet matches the data on the documents for release, ensuring accuracy and checking customer specifications are current. Document status and follow up as required. Release Engineering Alerts and follow up to ensure they have been received. Set up PCRs and maintain PCR/ECN Log. Create and maintain project files on Q: drive and L: drive for both Product Engineering and Tooling and also in PLM. Enter budget information into CMS as required. Send out weekly reports to multiple locations. Manage Corporate Resources – cars, phones, cameras and transponders. Check vehicle inspection forms and ensure cars are serviced in a timely manner; as well as rent vehicles as required. Batteries in phones and cameras are checked on a regular basis. Create customs paperwork for new tooling shipments including entering information onto the Statistics Canada CAED website as required. Keep electronic back up documents and list to be prepared for an audit by Stats Can. Purchase orders – source items, enter requisitions, enter PO’s, and expedite as required. Enter new vendors or vendor changes onto the online Vendor Master Form. Manage Customer Specifications for corporation. Continually checking documents for current revision level. Updating as required and emailing members to advise of changes. Module owner for PLM Customer Specifications. Check Customer Specific Requirements on a monthly basis and ensure PDC Group receive training on changing requirements. Update training spreadsheet and send copy to HR. Order and manage office supplies, ensuring we have reasonable stock of everyday items. Order lunches, purchase drinks, napkins, cups as required. Make coffee and ensure boardroom is clean and garbage emptied after meetings. Ensure kitchenette area is clean and clean the coffee pots and maker regularly. Ensure cleaning supplies are stocked. Printing and binding of various presentations Maintenance of engineering library including customer specifications, BOM’s, drawings, etc. Assist in project schedule tracking and project schedule reporting Conduct ISO Environmental audits on a rotational basis – approx. 3-4 times per year. Distribute mail Requirements Minimum of High School Diploma/ GED Prefer Certificate or Associates Degree in related field Must be able to read basic drawings. Minimum of 2 years office experience in automotive industry Proficient in MS Office applications with exceptional skills in Excel, PowerPoint, Outlook email Must be team oriented with ability to work independently without direct supervision Must be able to relate well and interact with all levels of personnel Must have excellent attention to detail Must have excellent written and verbal communication skills Ability to multi-task and prioritize work appropriately

What you’ll do

Provide administrative and document-control support to the Engineering Department, including releasing engineering changes and alerts, maintaining project records and logs, preparing reports, and tracking schedules. Process purchasing and vendor requests, manage customer specifications and corporate resources, and support audits, office operations, and engineering documentation.

Requirements

A high school diploma or GED is required, with a certificate or associate degree in a related field preferred; at least two years of office experience in the automotive industry is required. Candidates must be able to read basic drawings, use Microsoft Office—especially Excel, PowerPoint, and Outlook—and communicate effectively, work independently and collaboratively, prioritize tasks, and maintain strong attention to detail.

Listed skills

• Project Coordination · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Attention to detail · Preferred
• written communication · Preferred
• Time management · Preferred
• Multitasking · Preferred
• Teamwork · Preferred
• report preparation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document Control
• Engineering Administration
• Purchase Order Processing
• Project Coordination
• Customer Specifications Management
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Attention To Detail
• Written Communication
• Verbal Communication
• Time Management
• Multitasking
• Teamwork
• Vendor Management
• Report Preparation
• Office Supply Management
• Project Schedules
• Accountability
• Vehicle Inspection
• Ethical Standards And Conduct
• Adaptability
• Editing
• Auditing
• Automotive Industry
• Spreadsheets
• Decision Making
• Clerical Works
• Customer Service
• Version Control
• Communication
• Data Compilation
• Design Failure Mode And Effects Analysis
• Environmental Auditing
• Packaging And Labeling
• Product Lifecycle Management
• Microsoft Office
• Operations
• Polymerase Chain Reaction
• Presentations
• Product Engineering
• Release Engineering
• Statistics
• Tooling
• Verbal Communication Skills
• Team Oriented
• Print Binding
• Filing
• Project Files
• Detail Oriented

Job areas

• Administrative
• Engineering
• Manufacturing
• Logistics
• Environmental & Sustainability
• Engineering Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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