HR Systems & Reporting Specialist

At Flynn, it's not just a job, it's a career Job Title: Communications & Brand Manager Location: Mississauga, ON Employment Type: Office, Salary, Full-time Job Functions: HR Systems, Analytics Industry: Building Envelope, Construction What We Offer Excellent benefits program including Health, Dental, Vision, Life Insurance, and RRSP matching. Company perks and discounts Be part of a company that offers career advancement opportunities Develop life skills by learning and growing both personally and professionally. Company subsidized in-house cafeteria and on-site gym Free parking Job Profile The Human Resources Systems & Reporting Specialist is responsible for the administration, maintenance, optimization, and reporting of Human Resources systems and data. Acting as the primary liaison between Human Resources and Information Technology (IT), this role supports system enhancements, upgrades, integrations, and issue resolution while ensuring data integrity, security, and compliance. The incumbent provides workforce reporting and analytics, manages system access and security roles, and supports continuous improvement initiatives that enhance HR processes and user experience. What You Bring Education Bachelor's degree in Human Resources, Business Administration, Information Systems, Data Analytics, or a related field CHRP designation considered an asset Experience 3 to 5+ years of experience in HRIS administration, HR systems, reporting, analytics, or HR operations Experience administering or supporting HR platforms. Specific experience with SAP SuccessFactors, HiBob, Lever, Docebo considered an asset Experience managing user security roles, system access, and audit controls Experience partnering with IT teams on system enhancements, upgrades, and integrations HRIS, ATS, LMS, payroll, and other enterprise applications Experience in an HR Operations role as a system user, managing employee lifecycle events considered a strong asset Skills and Competencies Strong understanding of HR processes, HR data structures, and workforce metrics Advanced Excel and reporting skills; experience with Power BI, Tableau, or similar analytics tools preferred Knowledge of role-based security administration and access governance principles Excellent organizational skills and attention to detail Ability to manage multiple priorities and projects simultaneously Strong communication and stakeholder management skills High degree of integrity and commitment to data confidentiality A Day In The Life HR Systems Administration Serve as the primary subject matter expert for the Human Resources Information System (HRIS) and related HR technology platforms, including the Applicant Tracking System (ATS), Learning Management System (LMS), performance management, and employee engagement systems Maintain system configurations, workflows, business processes, and system documentation Monitor system performance and coordinate resolution of technical issues with IT, vendors, and external partners Evaluate new system features and support system upgrades, patches, testing activities, and implementation of new functionality Identify opportunities to improve and automate HR processes through technology solutions Develop and maintain user documentation, training materials, and standard operating procedures. Conduct user training HR and IT Partnership Act as the primary liaison between HR and IT for HR system initiatives, implementations, integrations and enhancements Gather business requirements and translate them into functional specifications and system solutions Coordinate user acceptance testing (UAT), validation activities, and issue tracking Reporting and Analytics Develop, maintain, and automate standard and ad hoc HR reports, dashboards, and workforce metrics Develop and maintain dashboards and metrics utilizing ATS and LMS data Ensure the accuracy, integrity, and consistency of data used for reporting and analysis Security Administration and System Access Administer HR system security roles, permissions, and access controls in accordance with organizational policies and governance processes Partner with IT and business stakeholders to design, test, and maintain role-based security structures Monitor and investigate access-related issues and recommend corrective actions as required Maintain documentation related to security roles, user access procedures, and audit requirements Data Governance and Compliance Ensure HR data accuracy through regular audits, validation processes, and data quality reviews Maintain HR data governance standards and procedures Support internal and external audit activities related to HR systems, data, and security access Ensure compliance with applicable privacy legislation, organizational policies, and regulatory requirements Maintain confidentiality and security of employee information at all times Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team. Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to. This posting is for an existing vacancy within the organization. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The specialist manages the administration, optimization, and reporting of HR systems while acting as the primary liaison between HR and IT. They are responsible for ensuring data integrity, managing security roles, and developing workforce analytics dashboards.

Candidates need a Bachelor's degree in a related field and 3 to 5+ years of experience in HRIS administration or HR operations. Proficiency in advanced Excel and experience with platforms like SAP SuccessFactors, HiBob, or Lever is highly valued.

• Health Insurance • Dental Insurance • Vision Insurance • Life Insurance • RRSP Matching • Company Perks And Discounts • Career Advancement Opportunities • Company Subsidized In-house Cafeteria • On-site Gym • Free Parking

• Power BIPreferred
• TableauPreferred

Identified from the job description. Confirm important requirements above.

• HRIS Administration
• Workforce Analytics
• Data Integrity
• Stakeholder Management
• Advanced Excel
• Power BI
• Tableau
• Role-Based Security Administration
• User Acceptance Testing
• Data Governance
• HR Process Automation
• Technical Documentation

• Human Resources
• Data & Analytics
• Construction
• Technology
• Administrative

Minimum education

Professional degree

Minimum experience

5+ years

Apply by

Sep 19, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Not Applicable

Application method

Direct apply is available