Project Administrator- Syncrude Aurora

Job summary

The Project Administrator maintains organized project records, tracks and reports work, and supports payroll transactions, submissions, and reconciliations. They also coordinate requisitions and vendor correspondence, manage document control and meeting logistics, and provide administrative support to site teams.

Job details

At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset – people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the safety is everyone’s responsibility and can only be achieved through the active participation of everyone within the organization. We are devoted to making “Safety… Our Way of Life”. Summary: Under the direction of the Project Manager, the Project Administrator ensures that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will also be responsible for processing day-to-day updates & transactions to support the broader payroll program, assist with pay submissions, prepare reports & reconciliations, and be a general knowledge resource and support for the Fort McKay Group of Companies. This is a safety-sensitive position that requires completion of pre-employment/pre-access testing. Key Focus: Provide guidance, support, and requisitions regarding general inquires to site-based teams and employees Get LEMS (Labour, Equipment and Materials) signed off in a timely manner. Review and process day to day payroll transactions including, but not limited to, payroll requisitions, special payment requests, etc. Provide correspondence to vendors for quotes and order status on specific items as directed by the Site Project Manager/Coordinator. Send out purchase requisitions and update the PO logs as required. Complete fuel card, vehicle pass requests, or rental requests, and obtain signature from the appropriate signing authority, and submit to the relevant authorizing agent. Support general document control, which includes, meeting minutes, chart of employees, recruitment requisitions, and any other administrative tasks as required. Input documents into Adobe Sign as needed. Understand provincial and federal privacy laws, as it pertains to collection of personal information. Maintain daily tracking spreadsheets for data collection and reports. Complete daily and monthly reconciliations in a timely manner. Create and file all meeting minutes, and schedule crew meetings. Maintain office supplies stock. Perform any related and/or additional Knowledge and Skills Required: High school diploma or GED is required Candidates with post-secondary education in Business Administration is an asset. Retention of a valid class five (5) driver’s license is required 3 year Drivers Abstract is required Knowledge in MS Office, specifically Word, Excel, and Outlook is required. Experience in Adobe Sign, SAP and/or Ceridian Dayforce HCM is considered an asset. CSTS and OSSA or BSO or CSO is required At least 2+ years of experience in an administrative or support role with project experience with large and dynamic operations is required. Candidates with experience working in a civil, earthworks, pipeline, and/or facility maintenance environment are an asset. Good knowledge of payroll principles and practices. Highly organized individual able to juggle multiple priorities from various stakeholders. Effective communication and interpersonal skills, including good oral, written communication, and listening skills Strong knowledge of Alberta Employment Standards Familiarity with Service Canada processes and procedures Good analytical, problem solving, and critical thinking skills Ability to speak, write and read English is required This is a full time position located north of Fort McMurray, AB, on the Syncrude Aurora site. Shift schedule: Monday to Friday; 10 hours per day NOTE: Camp/ flight accommodations are NOT provided. What we offer: Company matching pension plan 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account. Highly competitive salaries Safe working conditions The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career. Work-life balance: We know our people have places to go, people to see and good times to have and we support that! Fort McKay Group of Companies is a growing oilfield and Construction Company which is 100% owned and controlled by the Fort McKay First Nation in Alberta, Canada. The Fort McKay Group of Companies LP is an equity employer and qualified applicants of indigenous ancestry may be given first consideration in any hiring decision. If you wish to receive consideration under the equity principles in our Hiring and Recruitment Policy you must declare your indigenous status in your application.

What you’ll do

The Project Administrator maintains organized project records, tracks and reports work, and supports payroll transactions, submissions, and reconciliations. They also coordinate requisitions and vendor correspondence, manage document control and meeting logistics, and provide administrative support to site teams.

Requirements

Applicants must have a high school diploma or GED, a valid Class 5 driver's license with a three-year driver's abstract, required safety certifications, and at least two years of administrative or support experience involving projects. They also need Microsoft Office proficiency, payroll knowledge, familiarity with Alberta Employment Standards and Service Canada processes, and strong organizational, communication, and analytical skills; post-secondary business administration education and experience with Adobe Sign, SAP, or Dayforce are assets.

Benefits

• Company Matching Pension Plan
• Company-Paid Group Benefits
• Life Insurance
• Accidental Death and Dismemberment Insurance
• Dependent Life Insurance
• Critical Illness Insurance
• Long-Term Disability Insurance
• Health Insurance
• Dental Insurance
• Employee and Family Assistance Program
• Health Spending Account
• Competitive Salary
• Safe Working Conditions
• Career Growth Opportunities
• Work-Life Balance

Listed skills

• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• SAP · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Administration
• Document Control
• Reconciliation
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Adobe Sign
• SAP
• Ceridian Dayforce HCM
• Purchase Requisitions
• Data Tracking and Reporting
• Privacy Law Compliance
• Communication
• Organization and Prioritization
• Analytical and Problem-Solving Skills
• Alberta Employment Standards
• Report Writing
• Office Supply Management
• Facility Repair And Maintenance
• Ceridian Dayforce
• Effective Communication
• Administrative Functions
• Valid Driver's License
• Business Administration
• Spreadsheets
• Continuous Improvement Process
• Critical Thinking
• Data Collection
• Labor Law
• English Language
• Interpersonal Communications
• Problem Solving
• Listening Skills
• Project Management
• Taking Meeting Minutes
• Microsoft Office
• Operations
• Purchasing
• SAP Applications
• Writing
• Environment Health And Safety
• Collections

Job areas

• Administrative
• Energy
• Construction
• Finance & Accounting
• Security & Safety
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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