Administrative Support Clerk, Public Health

Salary The salary range for this position is CAD $26.42 - $28.25 / hour Job Summary Curious to learn what it’s like to work here? Connect with us! We are currently looking to fill a Relief Full Time opportunity for a Administrative Clerk, Public Health at Tri-Cities Public Health located in Port Moody, BC. We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. If you're ready to join a team dedicated to providing care and support, apply now! Together, we can make a significant difference in the lives of individuals and families, empowering them on their journey to recovery. Take the next step and apply so we can continue the conversation with you. #LI-DNI Detailed Overview Under the general supervision of the Public Health Administrative Supervisor performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing wordprocessing software, setting-up and maintaining filing system, processing incoming and outgoing mail, faxes, reports/records, and courier documents, maintaining levels of stationery and office supplies, arranging meetings/special functions, operating office equipment, assisting with the intake of clients, and performing general timekeeping functions as required. Responsibilities Provides reception services by performing duties such as operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries, and providing information of a general nature. Receives visitors and refers to appropriate areas. Contacts other health departments/organizations to obtain information as required. Types technical and non-technical material such as correspondence, reports, and documents utilizing various word processing software and computerized systems by performing functions such as inputting data and client information, maintaining registers, and typing from handwritten draft or general instruction. Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client/family and/or members of the public. Sets up and maintains the filing system for a variety of records such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials, and filing. Processes incoming and outgoing mail, faxes, reports/records, and courier documents by performing duties such as receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup utilizing a postage meter as required. Signs for receipt of packages and shipments. Maintains levels of stationery, office supplies, and resources according to pre-determined levels by photocopying, completing requisitions for signature, and forwarding approved requisition to appropriate personnel. Arranges meetings/special functions as directed by performing duties such as booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts, and recording and distributing minutes as required. Operates office equipment such as photocopiers, shredders, and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Refers further maintenance required to supervisor. Assists with client intake by performing functions such as scheduling and confirming client appointments, obtaining client information, completing required documentation, and maintaining waiting lists. Performs general timekeeping functions by gathering hours worked, coding hours into payroll system, and forwarding to payroll upon approval as required. Reviews verification reports, identifies discrepancies, and answers inquiries from staff as required in designated areas. Performs other related duties as required. Qualifications Education and Experience Grade 12 and graduation from an approved Office Administration Certificate program plus 1 year's recent related experience or an equivalent combination of education, training and experience. Skills and Abilities Demonstrated ability to communicate effectively both verbally and in writing in English. Demonstrated ability to deal effectively with others. Demonstrated ability to deal effectively with others in conflict situations. Demonstrated effective interpersonal skills. Demonstrated ability to problem solve, make decisions and exercise sound judgment. Demonstrated ability to take initiative. Demonstrated ability to organize work and establish workload priorities in collaboration with others. Demonstrated ability to work independently and in collaboration with others. Demonstrated ability to type 40 wpm. Demonstrated ability to use applicable computer equipment and software. Demonstrated ability to operate related equipment. Working knowledge of general office practice and procedures and their application. Working knowledge of relevant acts, regulations, programs, policies and procedures. Physical ability to perform the duties of the position. About Fraser Health Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region. People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers. We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner. Together, we are the heart of health care. Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor Protect yourself from recruitment and employment scams. We are aware of suspected fraudulent recruitment activity involving individuals impersonating Fraser Health recruiters or representatives. Fraser Health will never ask candidates or jobseekers for money, fees, gift cards or equipment purchases at any stage of the recruitment process. Learn more >

The Administrative Support Clerk performs various administrative functions including reception, data entry, filing, and meeting coordination. They also assist with client intake, timekeeping, and maintaining office supplies to support public health operations.

Candidates must have a Grade 12 diploma and graduation from an approved Office Administration Certificate program. At least one year of recent related experience or an equivalent combination of education and training is required.

• Problem solvingPreferred
• Administrative SupportPreferred
• interpersonal skillsPreferred
• Decision MakingPreferred
• CommunicationPreferred
• Data entryPreferred
• schedulingPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Reception services
• Word processing
• Filing systems
• Data entry
• Timekeeping
• Client intake
• Multi-line switchboard
• Scheduling
• Office equipment operation
• Communication
• Interpersonal skills
• Problem solving
• Decision making
• Typing 40 wpm
• Office Supply Management
• Office Equipment
• Taking Messages
• Administrative Support
• Office Administration
• Payroll Systems
• Curiosity
• Brochures
• Word Processing
• English Language
• Packaging And Labeling
• Interpersonal Communications
• Problem Solving
• Stamping (Metalworking)
• Postage Meter
• Proactivity
• Sorting
• Typing
• Writing
• Indexing
• Switchboard Operator
• Filing
• Customer Inquiries
• Catering Arrangements

• Administrative
• Healthcare
• Government & Public Sector
• Customer Service & Support
• Administrative Support Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

0+ years

Apply by

Aug 26, 2027

Posting language

English

Working hours

40 hours per week