Planning Scheduling Manager

Job summary

Lead the development and governance of integrated master project schedules for hyperscale data centre developments. Coordinate with cross-functional teams to monitor progress, analyze delays, and provide executive-level reporting and strategic recovery planning.

Job details

Role: Senior Schedule Manager Employment Type: Full-time Location: Vancouver, British Columbia, Canada Company Overview: GagaMuller is a Project Management Consultancy with specific divisions focused on providing Project Management, Cost Management, and Digital services to owner organisations within the construction industry. With a proven track record working alongside global technology leaders and data centre developers, we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest quality. At GagaMuller, we empower people and organisations to build with data. Role Description: We are looking for a Senior Schedule Manager to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense of achievement. This role offers extensive industry exposure, helping you broaden your skills, open doors to new opportunities, and expand your perspective. We are committed to empowering you, providing real responsibility, and supporting your career growth through mentorship from industry leaders and the tools you need to succeed. You will also contribute to shaping our business strategy as we continue to grow. At GagaMuller, building lasting, trusted relationships with our teams and clients is at the core of what we do. With a market-leading client base and the opportunity to take the lead on strategic commissions and high-profile projects, this is an exciting time to join the business and grow a career with GagaMuller. The Opportunity: GagaMuller is supporting the delivery of major hyperscale data centre developments across Vancouver, British Columbia, Canada. As the Senior Schedule Manager, you will lead the planning and scheduling function on behalf of the client, ensuring integrated master programmes are developed, maintained, analysed, and communicated throughout the entire project lifecycle. Working closely with Project Directors, Project Managers, Design Teams, Construction Teams, Commercial Teams, Project Controls, Commissioning Teams, consultants, and contractors, you will oversee programme development, progress monitoring, schedule analysis, delay mitigation, reporting, governance, and programme integration from design through commissioning and client handover. You will also provide leadership and mentoring to project planning teams while driving best practice across Planning and Project Controls on a major North American mission critical programme. Responsibilities 1. Scope & Delivery Management Lead the development, implementation, maintenance, and governance of integrated master project schedules. Manage project programmes across planning, design, procurement, construction, commissioning, and handover phases. Review, analyse, and approve contractor schedule submissions to ensure compliance with project requirements. Monitor progress against approved baselines and proactively identify programme risks, delays, and recovery opportunities. Lead critical path analysis, schedule optimisation, forensic schedule reviews, and programme recovery planning. Ensure integration of design, procurement, construction, commissioning, and client milestones within the overall project programme. Establish planning standards and ensure programme governance is maintained across all project workstreams. 2. Stakeholder Coordination Lead planning coordination across Project Management, Design, Construction, Commercial, Commissioning, Quality, Safety, and Project Controls teams. Chair planning meetings, programme workshops, and executive progress reviews. Present programme updates, milestone performance, risks, and recovery strategies to senior client stakeholders. Coordinate programme inputs from multiple contractors, consultants, and project disciplines. Promote programme ownership and accountability across all project delivery teams. Mentor and support junior planners and scheduling professionals. 3. Risk & Compliance Management Lead identification and management of programme risks and schedule mitigation strategies. Oversee delay analysis, forensic schedule reviews, and impact assessments. Evaluate contractor recovery plans and recommend corrective actions. Assess programme implications arising from scope changes, contractual variations, and client change events. Ensure planning activities comply with project governance procedures, contractual obligations, and client reporting requirements. Support commercial teams with schedule-related contractual matters where required. 4. Reporting & Documentation Produce executive-level programme reports, dashboards, and planning metrics. Lead weekly and monthly reporting to senior project leadership and client representatives. Maintain programme records, milestone trackers, delay registers, and change logs. Prepare critical path analysis, look-ahead programmes, recovery schedules, and performance reports. Support strategic project reviews through high-quality planning documentation and programme analysis. Ensure reporting outputs are accurate, timely, and aligned with project governance requirements. 5. Collaboration & Integration Work collaboratively with Project Controls, Construction, Commercial, BIM, Design, Quality, Safety, and Commissioning teams. Ensure seamless integration between programme, cost, procurement, construction, commissioning, and client reporting. Drive planning standards, governance procedures, and continuous improvement initiatives across the project. Mentor junior planners and contribute to the ongoing development of the Planning function. Promote a proactive, collaborative, and solutions-focused approach to project delivery. Qualifications Degree qualification in Engineering, Construction Management, Project Management, Quantity Surveying, or a related AEC discipline. Extensive knowledge of construction planning, scheduling, and project controls methodologies. Advanced proficiency using Primavera P6 is essential. Experience using Microsoft Project, Oracle Primavera Cloud, Power BI, or similar planning and reporting software is advantageous. Excellent communication, leadership, organisational, and stakeholder management skills. Strong analytical capability with the ability to interpret complex programme data and communicate findings to senior stakeholders.

What you’ll do

Lead the development and governance of integrated master project schedules for hyperscale data centre developments. Coordinate with cross-functional teams to monitor progress, analyze delays, and provide executive-level reporting and strategic recovery planning.

Requirements

Requires a degree in Engineering, Construction Management, or a related AEC discipline with extensive knowledge of project controls. Advanced proficiency in Primavera P6 is essential, along with strong leadership and analytical skills.

Listed skills

• Power BI · Preferred
• Leadership · Preferred
• Risk Management · Preferred
• Reporting · Preferred
• scheduling · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Construction Planning
• Scheduling
• Project Controls
• Primavera P6
• Critical Path Analysis
• Forensic Schedule Review
• Stakeholder Management
• Risk Management
• Programme Governance
• Delay Mitigation
• Microsoft Project
• Oracle Primavera Cloud
• Power BI
• Leadership
• Reporting

Job areas

• Construction
• Engineering
• Management & Leadership
• Consulting