North America Payroll Tax Analyst

Job summary

Resolve US and Canadian payroll tax notices, manage tax registrations and system exceptions, and process tax adjustments, W-2c corrections, and T4 amendments. Support quarter-end and year-end tax activities, employee inquiries, audits, and process improvements while maintaining compliance and documentation.

Job details

Job Description Summary About the Role We are seeking a detail-oriented Payroll Tax Specialist to serve as a subject matter expert on employment tax compliance for the US and Canada. In this role, you'll resolve tax notices, manage registrations and exceptions, process tax adjustments (including W2c and T4 amendments), and handle high-volume employee inquiries — all while ensuring compliance with federal, state, provincial, and local regulations. If you love numbers, reconciliation, and have a passion for payroll and tax, this role offers a great opportunity to make an impact. Job Description Key Responsibilities • Research, investigate, and resolve US and Canada federal, state/provincial, and local payroll tax notices • Track issues through to resolution and maintain documentation to support audits • Process payroll tax adjustments, W2c corrections, and T4 amendments accurately and on time • Ensure accurate tax treatment for employees across multiple states/provinces • Manage new tax jurisdiction and entity registrations in Smart Compliance • Resolve system exceptions and validate tax setups to ensure accurate processing • Support quarter-end and year-end payroll tax activities, including W-2/T4 preparation, reconciliations, filings, and validation • Manage and resolve high-volume employee tax/payroll inquiries, delivering excellent customer service • Support employment tax audits, including documentation and timely responses • Identify and recommend process improvements to reduce risk and increase efficiency • Maintain flexibility to support peak periods (quarter-end, year-end) and special projects Required Qualifications • 3-5 years of hands-on experience in employment/payroll tax for both the USA and Canada • Well-versed in Workday and ADP Smart Compliance, including managing tax registrations and resolving exceptions • Hands-on experience with quarter-end and year-end payroll tax processes, including filings, reconciliations, and reporting • Experience processing payroll tax adjustments, W2c corrections, and T4 amendments • Proven ability to manage high-volume employee ticket/inquiry resolution with strong customer service orientation • Fluent English — strong written and verbal communication skills • Strong analytical and problem-solving skills; ability to organize and interpret payroll/tax data • Assist with workers compensation, audits, liaising with CRA and MRQ as well as experience running year end. Desired Characteristics • Familiarity with Executive Compensation Payroll and Tax Reporting • Self-starter who can manage multiple priorities with minimal supervision • Comfortable navigating ambiguity and shifting regulatory requirements • Proficient in Microsoft Outlook, Excel, Word, and PowerPoint • Team player who contributes to a positive, collaborative work environment Education/Certification: Accounting background preferred; FPC or PCP certification desirable For candidates applying to a Canadian-based position, the pay range for this position is between $72,200.00 and $120,400.00 CAD. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. Bonus eligibility: 5% annual bonus potential This posting is for an existing vacancy. Additional Information Relocation Assistance Provided: No #LI-Remote - This is a remote position Application Deadline: November 03, 2026

What you’ll do

Resolve US and Canadian payroll tax notices, manage tax registrations and system exceptions, and process tax adjustments, W-2c corrections, and T4 amendments. Support quarter-end and year-end tax activities, employee inquiries, audits, and process improvements while maintaining compliance and documentation.

Requirements

Requires 3–5 years of hands-on employment or payroll tax experience in both the United States and Canada, including Workday, ADP Smart Compliance, tax filings, reconciliations, and year-end processes. Candidates should have strong analytical, problem-solving, communication, and customer service skills; an accounting background is preferred, and FPC or PCP certification is desirable.

Listed skills

• Microsoft Excel · Preferred
• Workday · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Employment Tax Compliance
• Payroll Tax
• Tax Notice Resolution
• Tax Registrations
• Payroll Tax Adjustments
• W-2c Corrections
• T4 Amendments
• Workday
• ADP Smart Compliance
• Quarter-End Payroll Tax
• Year-End Payroll Tax
• Tax Reconciliations
• Tax Filings
• Employee Inquiry Resolution
• Audit Support
• Microsoft Excel
• Process Improvement
• English Language
• Problem Solving
• Microsoft PowerPoint
• Detail Oriented
• Workday (Software)
• Microsoft Outlook
• Research
• Customer Service
• Auditing
• Self-Starter
• Tax Consulting
• Verbal Communication Skills
• Reconciliation
• Workers' Compensation
• Accounting
• Payroll Processing
• Tax Compliance
• Fundamental Payroll Certification (FPC)
• ADP SmartCompliance

Job areas

• Finance & Accounting
• Human Resources
• Customer Service & Support
• Payroll Tax Analyst
• Payroll Analyst
• Payroll Clerks
• Payroll and Timekeeping Clerks

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