Payroll Tax Specialist- North America and Canada

Job summary

The Payroll Tax Specialist will manage employment tax compliance for the US and Canada, including resolving tax notices and processing adjustments. They will also support year-end tax activities and handle high-volume employee inquiries to ensure accurate payroll processing.

Job details

Job Description Summary About the Role We are seeking a detail-oriented Payroll Tax Specialist to serve as a subject matter expert on employment tax compliance for the US and Canada. In this role, you'll resolve tax notices, manage registrations and exceptions, process tax adjustments (including W2c and T4 amendments), and handle high-volume employee inquiries — all while ensuring compliance with federal, state, provincial, and local regulations. If you love numbers, reconciliation, and have a passion for payroll and tax, this role offers a great opportunity to make an impact. Job Description Key Responsibilities • Research, investigate, and resolve US and Canada federal, state/provincial, and local payroll tax notices • Track issues through to resolution and maintain documentation to support audits • Process payroll tax adjustments, W2c corrections, and T4 amendments accurately and on time • Ensure accurate tax treatment for employees across multiple states/provinces • Manage new tax jurisdiction and entity registrations in Smart Compliance • Resolve system exceptions and validate tax setups to ensure accurate processing • Support quarter-end and year-end payroll tax activities, including W-2/T4 preparation, reconciliations, filings, and validation • Manage and resolve high-volume employee tax/payroll inquiries, delivering excellent customer service • Support employment tax audits, including documentation and timely responses • Identify and recommend process improvements to reduce risk and increase efficiency • Maintain flexibility to support peak periods (quarter-end, year-end) and special projects Required Qualifications • 3-5 years of hands-on experience in employment/payroll tax for both the USA and Canada • Well-versed in Workday and ADP Smart Compliance, including managing tax registrations and resolving exceptions • Hands-on experience with quarter-end and year-end payroll tax processes, including filings, reconciliations, and reporting • Experience processing payroll tax adjustments, W2c corrections, and T4 amendments • Proven ability to manage high-volume employee ticket/inquiry resolution with strong customer service orientation • Fluent English — strong written and verbal communication skills • Strong analytical and problem-solving skills; ability to organize and interpret payroll/tax data • Assist with workers compensation, audits, liaising with CRA and MRQ as well as experience running year end. Desired Characteristics • Familiarity with Executive Compensation Payroll and Tax Reporting • Self-starter who can manage multiple priorities with minimal supervision • Comfortable navigating ambiguity and shifting regulatory requirements • Proficient in Microsoft Outlook, Excel, Word, and PowerPoint • Team player who contributes to a positive, collaborative work environment Education/Certification: Accounting background preferred; FPC or PCP certification desirable For candidates applying to a Canadian-based position, the pay range for this position is between $72,200.00 and $120,400.00 CAD. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. Bonus eligibility: 5% annual bonus potential This posting is for an existing vacancy. Additional Information Relocation Assistance Provided: No #LI-Remote - This is a remote position

What you’ll do

The Payroll Tax Specialist will manage employment tax compliance for the US and Canada, including resolving tax notices and processing adjustments. They will also support year-end tax activities and handle high-volume employee inquiries to ensure accurate payroll processing.

Requirements

Candidates must have 3-5 years of hands-on experience in US and Canadian payroll tax and proficiency in Workday and ADP Smart Compliance. Strong analytical skills and the ability to manage tax registrations and audits are essential for this role.

Benefits

• Annual bonus potential

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Workday · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll tax compliance
• US payroll tax
• Canada payroll tax
• Workday
• ADP Smart Compliance
• Tax reconciliation
• W2c corrections
• T4 amendments
• Tax audits
• Customer service
• Analytical skills
• Problem-solving
• Microsoft Excel
• Payroll reporting
• Employment tax
• Tax Compliance
• ADP SmartCompliance
• Self-Starter
• Payroll Processing
• Workday (Software)
• Payroll Tax
• Fundamental Payroll Certification (FPC)
• Research
• Accounting
• Auditing
• Reconciliation
• Customer Service
• English Language
• Problem Solving
• Microsoft Outlook
• Microsoft PowerPoint
• Tax Consulting
• Verbal Communication Skills
• Workers' Compensation
• Process Improvement
• Detail Oriented

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Payroll Tax Specialist
• Payroll Specialist (General)
• Payroll Clerks
• Payroll and Timekeeping Clerks