Project Coordinator

Ottawa, ON
On-site
Posted Oct 14, 2026
1 position

$62,500–$72,000 / year

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Employment type: Full-time
Experience level: Senior · 5+ years
Minimum education: Bachelor’s degree
Posting language: English
Working hours: 40 hours per week
Seniority: Mid-Senior level

Job summary

Support Design and Project Managers from proposal through design phases and project close-out, including preparing, editing, administering, and tracking project contracts and agreements. Maintain project schedules, staffing and revenue plans, and project data, while providing research, meeting notes, and other assistance to improve project delivery and meet firmwide metrics.

Job details

Description Your Role As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out. What You Will Do Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations. Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date. Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement. Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics). General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process. Your Qualifications Bachelor’s degree in Architecture, Architectural Technology, or Interior Design 4-8 years of experience Self-motivated and naturally curious about the architecture and design process Proficient in Microsoft Word, Excel and capable of taking detailed Meeting Notes Excellent verbal and written communication skills Legal and contract review experience is a plus, but not required Interest in architectural billings, fee planning, and staffing The base salary range will be estimated between $62,500 to $72,000. Gensler’s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler ** Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests. We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future NOTICE TO APPLICANTS We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under applicable regulatory laws. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

What you’ll do

Requirements

A bachelor’s degree in Architecture, Architectural Technology, or Interior Design and 4–8 years of experience are required. Candidates should be self-motivated, curious about architecture and design, proficient in Microsoft Word and Excel, and have strong communication and note-taking skills; contract review experience is a plus.