Product Operations Associate- Maternity Leave Contract

Original job posting

Maintain product and inventory records across Joor, BR, and other systems; coordinate warehouse inventory, storage, pulls, donations, and reporting. Support seasonal sales and production activities by managing line sheets, samples, vendor documents, product approvals, and projects for product and operations teams.

Job details

OVERVIEW: As a Product Operations Associate, you'll be at the center of keeping our operation running smoothly, maintaining inventory accuracy across every system and worksheet, making smart decisions about product placement and warehouse space, and serving as a go-to support for our product and operations teams. POSITION TYPE: 9 Month Contract, Full time, In Office REPORTS TO: Director of Sourcing TO APPLY: Email your resume and cover letter to julia@gentlefawn.com with the subject line: “Product Operations Associate” – YOURFIRSTANDLASTNAME” RESPONSIBILITIES Keep Joor line sheets current; managing updates, archives, new style creation, and cancellations across Joor and BR Build and maintain ATS line sheets weekly throughout selling season Partner with marketing and sales to vet sales materials and support seasonal launches Execute close-out orders, & damage donations at the warehouse level Generate key reports: ie) inbound inventory variance and e-commerce inventory Maintain sales rep trackers and seasonal merch plans, keeping all systems up to date Manage all inventory pulls – ie) GWPs, relabeling, POP, stock transfers, & marketing orders Lead Prospect Kit building and shipping from start to finish Oversee warehouse storage. Ensure timely pulls from cartons to minimize long-term storage fees Create, update and communicate to external vendors all seasonal sample P.Os Assist with SMS sample management from X Factory to Sales Reps Support with production TOP receiving and sorting Coordinate and manage sample sales, including third party sample selling to companies Oversee donation of excess stock to charity partners Manage all artwork approvals for UPC, Hangtags and Care labels Create seasonal production documents, ie) label/hangtag, bulk care label, & TOP tracker Support with arranging & sending packages to Major accounts for Private Label Development Support with receiving, organizing, & purging Development samples Create seasonal merch plan and maintain system with all updates Assist the product and operations teams with projects as needed QUALIFICATIONS Bachelor’s degree MS Office, proficient in MS Excel Experience in Product & Apparel is an asset Clear, professional communicator across internal and external teams Dependable team player with cross-functional savvy Organized, deadline-driven, and a master of prioritization Entrepreneurial mindset, quick to assess risk and pivot with the business

What you’ll do

Maintain product and inventory records across Joor, BR, and other systems; coordinate warehouse inventory, storage, pulls, donations, and reporting. Support seasonal sales and production activities by managing line sheets, samples, vendor documents, product approvals, and projects for product and operations teams.

Requirements

A bachelor’s degree and proficiency in Microsoft Office, particularly Excel, are requested; experience in product and apparel is an asset. The role calls for clear professional communication, dependability, organization, deadline management, prioritization, cross-functional collaboration, and an entrepreneurial mindset.

Listed skills

• Inventory management · Preferred
• Microsoft Excel · Preferred
• Cross-Functional Collaboration · Preferred
• Prioritization · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Inventory Management
• Product Operations
• Apparel Operations
• Microsoft Excel
• Joor
• Line Sheet Management
• Warehouse Space Management
• Inventory Reporting
• Sample Management
• Production Documentation
• Vendor Communication
• Cross-Functional Collaboration
• Prioritization
• Organization
• Sales Materials Coordination
• Product Placement

Job areas

• Retail
• Logistics
• Administrative
• Management & Leadership