Administrative Assistant

Job Title: Administrative Assistant Location: Sault Ste. Marie, ON Shift: Monday to Friday (8 - 4 with flexibility as hours may vary) About GFL Environmental At GFL Environmental, green is more than just our color—it’s our commitment. As North America’s 4th largest environmental services company, we provide comprehensive waste management, liquid waste, and infrastructure solutions. We operate in a fast-paced, high-energy industrial environment where every day brings a new challenge and a new opportunity to excel. The Opportunity We are seeking a sharp, highly organized, and resilient Administrative Assistant to serve as the operational backbone of our Sault Ste. Marie site. This isn't a slow-paced desk job. You will work closely with site and regional leadership to keep our daily operations running smoothly. From managing payroll data and operational tracking reports to tackling ad-hoc operational projects, you will be the go-to person who keeps the branch organized, accountable, and moving forward. If you thrive under pressure and take pride in owning your workflow, this is the role for you. What You’ll Do Operational & Executive Support: Provide administrative support to site leadership, managing working files, correspondence, and daily operational priorities. Reporting & Tracking: Prepare and distribute key operational tracking reports (e.g., Roll-Off Trend Reports, Fuel Usage, Commodity Reports, and inventory metrics). Light Project Coordination: Take ownership of administrative sub-projects, coordinating meetings, training workshops, and site initiatives from start to finish. Payroll & Finance Support: Assist with the timely and accurate submittal of payroll timesheets, process branch invoices/POs, and support basic general ledger entries. Document & Safety Compliance: Maintain digital and physical contracts, bids, and proposals in accordance with company policy, while assisting with safety record maintenance. Branch Logistics: Manage incoming/outgoing mail, manage office supplies, and provide occasional customer service support for local branch needs as required. Additional Duties: Perform other operational duties as assigned by leadership. What We’re Looking For Proven Administrative Experience: 2+ years in an administrative, office coordination, or operational support role (experience in logistics, industrial, construction, or transport industries is a major plus). Project & Priority Management: Excellent organizational skills with the ability to multitask, reprioritize on the fly, and manage shifting deadlines. Resilience & Thick Skin: Comfortable working in a fast-paced, hands-on industrial environment alongside dynamic leadership. Agility & Responsiveness: High ownership mindset with the flexibility to handle urgent operational requests as they arise. Tech-Savvy: Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook) and comfortable adapting to new ERP/payroll systems. Integrity & Professionalism: High degree of ethics, confidentiality, and sound judgment when handling sensitive business data. What We Offer Competitive annual salary. Comprehensive health, dental, and vision benefit coverage. Stable, full-time year-round employment with a growing industry leader. Opportunity for growth and career advancement within the GFL network. #GFLTalent We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date. This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

The Administrative Assistant will provide operational support to site leadership, including managing payroll, tracking reports, and coordinating site projects. They are responsible for maintaining safety records, processing invoices, and ensuring the branch remains organized and compliant with company policies.

Candidates must have at least 2 years of administrative or operational support experience, preferably in industrial or logistics environments. Strong proficiency in Microsoft Office and the ability to manage shifting priorities in a fast-paced setting are essential.

• Health insurance • Dental coverage • Vision coverage

• Time managementPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Project managementPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Payroll processing
• Operational reporting
• Project coordination
• Data entry
• Microsoft Office Suite
• Excel
• Word
• Outlook
• Invoice processing
• Safety compliance
• Logistics support
• Time management
• Organizational skills
• Communication
• Industrial Construction
• Office Supply Management
• Administrative Support
• Energetic
• Professionalism
• Payroll Systems
• Workflow Management
• Organizational Skills
• Resilience
• Ethical Standards And Conduct
• Administrative Functions
• Logistics
• Microsoft Excel
• Customer Service
• Confidentiality
• Finance
• Executive Information Systems
• General Ledger
• Leadership
• Waste Management
• Invoicing
• Microsoft Outlook
• Microsoft Office
• Multitasking
• Operations
• Project Coordination
• Coordinating
• Prioritization
• Technical Acumen

• Administrative
• Logistics
• Environmental & Sustainability
• Finance & Accounting
• Manufacturing
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week