Part Administrator

Job summary

The Parts Administrator is responsible for monitoring, tracking, and maintaining inventory, purchase orders, and invoices while ensuring compliance with company policies and safety regulations. They will also provide recommendations to streamline inventory processes and communicate effectively with internal and external stakeholders.

Job details

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to improve and streamline the inventory process to better service customers while staying in compliance with Company policies and procedures, and with all federal/state regulations. Why GFL: Competitive Pay: Individual pay is determined by responsibilities, experience, and location. Comprehensive Health Benefits: 100% company-paid benefits with no out-of-pocket premiums for you and your family. Retirement Savings: RRSP matching program to secure your financial future. Gear & Support: Uniforms provided, plus dedicated boot and prescription safety glasses allowances. Employee Support: Access to our Employee & Family Assistance Program (EFAP). Career Growth: Fair vacation practices, career development opportunities, and a supportive, inclusive work environment. Key Responsibilities Documentation & Instructions: Read, comprehend, and draft reports and related documentation while following all written and oral instructions precisely. Communication & Collaboration: Communicate clearly and professionally with internal teams and external customers to support daily operations. Workload & Task Management: Prioritize tasks independently to meet tight deadlines in a fast-paced team environment. Problem-Solving & Accuracy: Apply strong attention to detail to make sound decisions and solve operational challenges effectively. Safety & Compliance: Maintain compliance with state/provincial and federal safety regulations, utilizing proper lifting techniques and safe work practices at all times. Physical Operations: Perform physical tasks including lifting, pushing, pulling, or carrying up to 50 lbs, as well as repetitive hand motion and multi-limb coordination while sitting or standing. Continuous Improvement: Adapt quickly to changing priorities and actively contribute to process improvements and team goals Knowledge, Skills & Abilities Communication & Collaboration: Strong verbal and written communication skills; works well with internal and external partners in a fast-paced team environment. Problem-Solving & Organization: Sharp attention to detail, strong decision-making skills, and the ability to prioritize tasks to meet tight deadlines with minimal supervision. Professionalism & Compliance: Integrity-driven self-starter; knowledgeable in state/provincial/federal safety regulations and proper lifting techniques. Physical Demands Lifting & Movement: Ability to regularly lift, push, pull, or carry up to 50 lbs; comfortable with repetitive manual tasks, bending, stooping, reaching, and standing or walking for extended periods. Workplace Requirements: Capable of safely operating basic office equipment (step stools, filing cabinets) and consistently wearing required Personal Protective Equipment (safety boots, hard hat, hearing/eye protection, reflective vest, utility gloves). Requirements Education & Credentials: High School diploma or GED valid Driver's License Experience: 2+ years in inventory control or parts management. #GFLTalent We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date. This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

What you’ll do

The Parts Administrator is responsible for monitoring, tracking, and maintaining inventory, purchase orders, and invoices while ensuring compliance with company policies and safety regulations. They will also provide recommendations to streamline inventory processes and communicate effectively with internal and external stakeholders.

Requirements

Candidates must have a High School diploma or GED and a valid Driver's License. A minimum of 2 years of experience in inventory control or parts management is required.

Benefits

• Competitive pay
• Comprehensive health benefits
• RRSP matching program
• Uniforms provided
• Boot allowance
• Prescription safety glasses allowance
• Employee & Family Assistance Program
• Career development opportunities

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Inventory Control · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Safety Compliance · Preferred
• Documentation · Preferred
• Communication · Preferred
• Reporting · Preferred
• Data entry · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Inventory control
• Parts management
• Documentation
• Communication
• Task prioritization
• Problem-solving
• Attention to detail
• Safety compliance
• Lifting techniques
• Data entry
• Reporting
• Process improvement
• Time management
• Customer service
• Office Equipment
• Self-Starter
• Workplace Inclusivity
• Professionalism
• State Regulations
• Valid Driver's License
• Management
• Decision Making
• Continuous Improvement Process
• Inventory Control
• Invoicing
• Problem Solving
• Medical Prescription
• Operations
• Personal Protective Equipment
• Task Management
• Process Improvement
• Coordinating
• Filing
• Prioritization
• Detail Oriented

Job areas

• Logistics
• Administrative
• Manufacturing
• Customer Service & Support
• Security & Safety
• IT Administrator
• Parts Clerk
• Shop Sales Assistants
• Parts Salespersons

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