Administrator (Part-time)

Job summary

Prepare and maintain reports, spreadsheets, records, calendars, and customer files, and support operational staff with scheduling and travel arrangements. Review timesheets, process purchase orders, support branch accounts payable and vendor payments, and handle visitors, calls, mail, and administrative requests.

Job details

WE ARE LOOKING FOR YOU! Interested in joining Team Green? GFL is the only major diversified environmental services company in North America. Recognized by our signature fleet of bright green trucks and equipment and commitment to the health & safety of our employees, customers, and communities we serve. With rapid expansion over the years, and continued innovation and investment in growth – we’re looking for committed and star players to join and grow within our team! Key Accountabilities Creates and maintains reports and spreadsheets accurately and efficiently. Establishes & maintains electronic/hard copy files and records. Maintains daily appointment calendar(s), including meetings, report deadlines, booking travel, and lodgings for operations staff. Reviews and adjust employee time sheets. Creates Purchase Orders, maintains Accounts Payable for the branch, working with vendors in regard to payments. Main point of contact for site visitors Answer and direct all incoming telephone calls (on the general line) Receive, sort and distribute incoming/outgoing mail and couriers Handle administrative requests and queries for management team, colleagues and other functional groups as needed, Lead the administration, filing protocol and tracking of customer files May include other duties as required Experience, Qualifications & Education High School diploma or equivalent required Excellent communication skills, both written and verbal Proficiency using Microsoft Office Suite (Outlook, word, excel, etc) Strong attention to detail #GFLTalent WE ARE LOOKING FOR YOU! Interested in joining Team Green? GFL is the only major diversified environmental services company in North America. Recognized by our signature fleet of bright green trucks and equipment and commitment to the health & safety of our employees, customers, and communities we serve. With rapid expansion over the years, and continued innovation and investment in growth – we’re looking for committed and star players to join and grow within our team! Key Accountabilities Creates and maintains reports and spreadsheets accurately and efficiently. Establishes & maintains electronic/hard copy files and records. Maintains daily appointment calendar(s), including meetings, report deadlines, booking travel, and lodgings for operations staff. Reviews and adjust employee time sheets. Creates Purchase Orders, maintains Accounts Payable for the branch, working with vendors in regard to payments. Main point of contact for site visitors Answer and direct all incoming telephone calls (on the general line) Receive, sort and distribute incoming/outgoing mail and couriers Handle administrative requests and queries for management team, colleagues and other functional groups as needed, Lead the administration, filing protocol and tracking of customer files May include other duties as required Experience, Qualifications & Education High School diploma or equivalent required Excellent communication skills, both written and verbal Proficiency using Microsoft Office Suite (Outlook, word, excel, etc) Strong attention to detail #GFLTalent Job ID: R40300 Job Profile: Administrator - Liquids - S Job Country: Canada

What you’ll do

Prepare and maintain reports, spreadsheets, records, calendars, and customer files, and support operational staff with scheduling and travel arrangements. Review timesheets, process purchase orders, support branch accounts payable and vendor payments, and handle visitors, calls, mail, and administrative requests.

Requirements

A high school diploma or equivalent is required. Candidates should have strong written and verbal communication, proficiency with Microsoft Office, and close attention to detail.

Listed skills

• Administrative Support · Preferred
• Microsoft Office · Preferred
• written communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Report And Spreadsheet Preparation
• Records Management
• Calendar Management
• Travel Booking
• Timesheet Review
• Purchase Order Processing
• Accounts Payable
• Vendor Communication
• Visitor Reception
• Telephone Handling
• Mail And Courier Distribution
• Administrative Support
• Customer File Administration
• Microsoft Office
• Written Communication
• Verbal Communication

Job areas

• Administrative
• Finance & Accounting
• Environmental & Sustainability
• Construction

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