Senior Contract Administrator

Job summary

The Contract Administrator will oversee construction and rehabilitation activities to ensure adherence to contract specifications, standards, and client expectations. Responsibilities include managing progress payments, change orders, site inspections, and ensuring compliance with health, safety, and environmental regulations.

Job details

GFT is seeking a Senior Contract Administrator to fill a position within our Construction Services Group in Ottawa. This role follows a hybrid work model, requiring regular attendance at our Ottawa office. Construction Services At GFT, we’re not just engineering the future; we’re meticulously building it. Our comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards. What you'll be challenged to do: The Senior Contract Administrator is a key hire to our Ottawa team who will help us establish and grow our new Construction Management team in the national capital region. The Contract Administrator is responsible for ensuring construction and rehabilitation activities adhere to contract specifications, standards, and client expectations. In the capacity, you will be responsible for the following: Perform Contract Administration duties throughout all the phases of construction and rehabilitation ensuring adherence to contract specifications. Act as the owner’s representative during construction with assistance from design engineer/s and field inspectors. Prepare monthly progress payment certificates and issue Change Orders. Review Contractor’s submissions including but not limited to; traffic control plans (in light of OTM Book 7), shop drawings, schedule, paving and concrete pour plans, watermain commissioning plan etc. Coordinate with material testing firm to ensure all mix designs and specified materials are approved in advance of construction. Attend pre-construction, pre-pave, pre-concrete pour meetings Review and respond to contractor’s RFIs Must be able to manage change on a fast-moving project and where necessary and achieve resolution in a timely manner. Be a team player and comfortable with partnering principles and best practice. Issue Certificate of Substantial Performance per Construction Act. Develop necessary contractual responses in a timely manner with a goal of positioning the owner as a pro-active leader rather than reactive responder. Attend site visits to support site inspections. Conduct surveillance and quality audits of contractors and subcontractors to verify compliance with project specifications, quality standards, and contractual requirements. Monitor and assess Health, Safety, and Environmental (HSE) practices to ensure regulatory compliance, risk mitigation, and continuous improvement in field operations. Train junior staff in inspections and contract administration. What you will bring to our firm: Minimum 10 years of relevant experience in Contract Administration and Inspections on Industrial buildings. Design experience is a strong asset. In-depth knowledge of OPSD/OPSS standards and construction staging. Good understanding of Occupation H&S Act, the Construction Act, OPSS MUNI 100 General Conditions and Ontario Regulation 406/1excess soil management. Proficient in the use of Builterra platform (Dailies, Progress Payment, Tendering) Recognized as eligible or active under MTO RAQS is a strong asset. What we Prefer you Bring: P.Eng or C.E.T. English and French communication, documentation, and coordination skills Compensation: The salary range for this position is $125,000.00 to $155,000.00. Salary dependent upon experience and geographic location. Featured Benefits: Hybrid (in-person and remote) work environment. Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. Competitive paid-time-off (PTO) accrual. Tuition reimbursement for continued education. Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations. Incentive compensation for eligible positions. At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together, we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™ GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property of GFT. Location: Ottawa, Ontario. Sponsorship for Canadian Work authorization is not available for this position. No relocation assistance will be provided for this position. Local candidates will be given preference. Employment Status: Full-Time Salary dependent upon experience and geographic location #LI-Hybrid #LI-MS1

What you’ll do

The Contract Administrator will oversee construction and rehabilitation activities to ensure adherence to contract specifications, standards, and client expectations. Responsibilities include managing progress payments, change orders, site inspections, and ensuring compliance with health, safety, and environmental regulations.

Requirements

Candidates must have a minimum of 10 years of relevant experience in contract administration and inspections on industrial buildings. Proficiency in construction standards, the Construction Act, and the Builterra platform is required, with a preference for P.Eng or C.E.T. designations.

Benefits

• Wellness programs • Parental leave • Pet insurance • Medical insurance • Dental insurance • Vision insurance • Disability insurance • Life insurance • Paid time off • Tuition reimbursement • Professional development • Incentive compensation

Listed skills

• Technical Documentation · Preferred
• Construction Management · Preferred
• Regulatory Compliance · Preferred
• Communication · Preferred
• Team Leadership · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract administration
• Construction management
• Project scheduling
• Change order management
• Shop drawing review
• Quality auditing
• Health and safety monitoring
• Regulatory compliance
• Team leadership
• Technical documentation
• Material testing coordination
• Construction act compliance
• Risk mitigation
• Staff training
• Communication
• Site Inspection
• Soil Management
• Oracle Transportation Management
• Inventory Staging
• Ingenuity
• Change Orders
• Time Off Management
• Paving
• Bilingual (French/English)
• Risk Mitigation
• Auditing
• Construction
• Regulatory Compliance
• Construction Management
• Continuous Improvement Process
• Contract Management
• Creativity
• Innovation
• Rehabilitation
• Operations
• Proactivity
• Program Management
• Shop Drawing
• Subcontracting
• Traffic Control
• Environment Health And Safety
• Coordinating

Job areas

• Construction
• Engineering
• Management & Leadership
• Administrative
• Contract Administrator
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents