Junior Procurement Specialist

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? We are looking for a Junior Procurement Specialist to join our team in Waterloo, ON to assist with vendor life cycle, onboarding, contracting, performance monitoring, relationship building and contract renewals. Additional responsibilities include the following: * Perform all responsibilities within GHD Procurement Guidelines and ensure relevant processes and procedures are followed * Prepare and submit purchase orders for goods and services consistent with contract requirements * Review purchase orders for compliance in accordance with GHD Procurement Guidelines * Assist with vendor onboarding and prequalification * Provide effective customer service to internal and external customers * Work closely with the projects team to understand details of procurement requirements * Negotiate pricing and business terms and, when appropriate, coordinate with Legal Department to minimize risk * Engaging and discussing Environmental, Sustainable and Governance (ESG) with vendors * Assist with Sustainable Procurement reporting and analysis * Accurately enter data in vendor management and procurement systems * Liaise with suppliers regarding delivery or goods and services * Initiate and negotiate Framework Agreements with preferred vendors * Work with Accounts Payable to resolve discrepancies between purchase orders and vendor invoices * Review and closeout purchase orders * Maintain Procurement files * Completes purchasing request and transactions Our Hybrid Work Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment. What you’ll bring to the team: * Degree or certification in business administration, procurement, finance, or related field preferred * Previous experience utilizing a contract management and/or procure to pay system * Experience with Salesforce and BST cost accounting software application is an asset * Proficiency in Microsoft Office suite of products including Outlook, Teams, Word and Excel * Strong communication skills and problem-solving skills * Strong understanding of contractual agreements * Ability to prioritize and multitask * Proactive attitude towards work, teamwork, and cooperation * Bilingual in English and French is considered an asset The salary range for this position is $53,625-$89,375. The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation. The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process. This position is for an existing vacancy. #LI-JK1 Take on some of the world’s toughest challenges - with GHD supporting you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD. Our Pledge to You At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today. See where your commitment could take you. That’s the #PowerOfCommitment Who we are GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents. The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.

The Junior Procurement Specialist will manage vendor life cycles, including onboarding, contracting, and performance monitoring. They will also prepare purchase orders, negotiate terms, and assist with sustainable procurement reporting and analysis.

Candidates should have a degree or certification in business administration, procurement, finance, or a related field. Proficiency in Microsoft Office and experience with contract management or procure-to-pay systems are required.

• Customer servicePreferred
• Problem solvingPreferred
• NegotiationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Communication SkillsPreferred
• SalesforcePreferred
• ProcurementPreferred

Identified from the job description. Confirm important requirements above.

• Procurement
• Vendor management
• Contracting
• Purchase orders
• Negotiation
• Data entry
• Customer service
• Microsoft Office
• Salesforce
• BST cost accounting
• ESG reporting
• Sustainable procurement
• Problem-solving
• Communication skills
• Contract management
• Environmental Social And Corporate Governance (ESG)
• Procure-To-Pay (PTP)
• Reporting and Analysis
• Hybrid Model
• Cost Accounting
• Bilingual (French/English)
• Sustainable Procurement
• Microsoft Excel
• Accounts Payable
• Artificial Intelligence
• Multilingualism
• Business Administration
• Customer Service
• Communication
• Contract Management
• Cooperation
• Finance
• Governance
• Innovation
• Invoicing
• Problem Solving
• Microsoft Outlook
• Multitasking
• Procurement Software
• Purchasing
• Relationship Building
• Prioritization
• Vendor Management
• Teamwork
• Price Negotiation

• Finance & Accounting
• Consulting
• Environmental & Sustainability
• Administrative
• Engineering
• Procurement Specialist
• Procurement / Sourcing Specialist
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week

Office presence

3 days per week