Office Administrator

Job summary

Process supplier invoices and customer billing, manage collections and payments, reconcile inventory and accounts, and support month-end close, audits, and reporting. Serve as the first point of contact for visitors and calls, manage mail and records, and provide administrative support to sales, operations, and warehouse teams.

Job details

Accounts Payable & Receivable Administrator Full-time | On-site | Weekday hours Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location. What you'll do Accounting Review, code and process supplier invoices, matching them to purchase orders and receiving documents Monitor job costs against customer billing, including shipping charges and credits Issue customer invoices and manage collections on past-due accounts Record incoming payments, prepare bank deposits and process card payments Maintain accurate receivables records and reporting Reconcile inventory movements and support periodic stock counts Investigate and resolve billing or payment issues with suppliers, customers and internal teams Complete credit applications for new accounts Review order documentation such as confirmations, shipping paperwork and tracking details Support month-end close, including accruals and reconciliations Gather information for audits and management reporting Office administration Act as the first point of contact for visitors and incoming calls Route questions to the appropriate team members Manage mail, shipping and receiving of packages Maintain organized paper and electronic records Help the sales, operations and warehouse teams with general administrative work What you need 3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility Working knowledge of PO, receipt and invoice matching (3 way matching required) Diploma or certificate in bookkeeping, accounting or office administration Strong accuracy and follow-through, and the ability to manage deadlines in a fast-paced setting Professional written and verbal communication Comfort with Outlook, Word and Excel (basic formulas and data entry) ERP or accounting software experience is an asset Openness to learning new systems and taking feedback What's offered Employer-paid health and dental benefits, including family coverage Retirement savings program with employer matching Life and disability coverage Wellness and employee assistance programs Training and opportunities for career growth To apply, please submit your resume along with your salary expectations. We'll contact shortlisted candidates directly. We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.

What you’ll do

Process supplier invoices and customer billing, manage collections and payments, reconcile inventory and accounts, and support month-end close, audits, and reporting. Serve as the first point of contact for visitors and calls, manage mail and records, and provide administrative support to sales, operations, and warehouse teams.

Requirements

Requires at least three years of administrative or bookkeeping experience with hands-on accounts payable and receivable responsibilities, including purchase order, receipt, and invoice three-way matching. A diploma or certificate in bookkeeping, accounting, or office administration is required, along with accuracy, deadline management, professional communication, and comfort using Outlook, Word, and Excel.

Benefits

• Employer-Paid Health And Dental Benefits
• Family Coverage
• Retirement Savings Program With Employer Matching
• Life And Disability Coverage
• Wellness Programs
• Employee Assistance Program
• Training
• Career Growth Opportunities

Listed skills

• Accounts receivable · Preferred
• Bookkeeping · Preferred
• Collections · Preferred
• Inventory Reconciliation · Preferred
• Month-End Close · Preferred
• Office Administration · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Bookkeeping
• Three-Way Matching
• Invoice Processing
• Collections
• Bank Reconciliation
• Inventory Reconciliation
• Month-End Close
• Credit Applications
• Audit Support
• Office Administration
• Recordkeeping
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

Job areas

• Finance & Accounting
• Administrative
• Manufacturing
• Logistics

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