RPT Payroll Clerk- Finance Team

Job summary

The Payroll Clerk supports accurate and timely payroll processing for union and non-union employees by reviewing timecards and validating earnings. The role also maintains payroll records, assists with reconciliations, and responds to routine payroll inquiries while ensuring compliance with established procedures.

Job details

Hours: 22.50 hours per week Rate of Pay: 25.30 – 29.98 (Starting salary will be determined by factors such as relevant experience, qualifications, internal equity, and market conditions.) Reason for Posting: This posting is for an existing vacancy. Who We Are At Good Shepherd, we are committed to providing hope and enhancing dignity and self-determination for individuals and families. To learn more about Good Shepherd, visit our website at www.goodshepherdcentres.ca. This opportunity is with our Good Shepherd – Finance Team. How You Will Make an Impact Reporting to the Payroll Manager, the PT Payroll Clerk supports accurate and timely payroll processing for union and non-union employees. The role reviews timecards and payroll changes, validates earnings and deductions, maintains payroll records, assists with reconciliations and compliance reporting, and responds to routine payroll inquiries. The successful candidate will demonstrate accuracy, integrity, confidentiality, reliable follow-through, and respectful communication while supporting Good Shepherd's Mission and Values. Key Responsibilities Review and verify timecards, approvals, hours worked, overtime, premiums, vacation, sick, lieu and other paid or unpaid time; follow up on missing or inconsistent information before payroll deadlines Support bi-weekly payroll processing by reviewing payroll inputs, payroll journals, exception reports, and other payroll records for accuracy Process and verify payroll changes including new hires, terminations, wage/salary changes, retroactive adjustments, status changes, and other approved payroll transactions Review gross pay, overtime, statutory deductions, union dues, benefits, pension/retirement deductions, garnishments, and other payroll deductions Maintain accurate payroll system data, employee records, and supporting documentation while identifying and resolving or escalating discrepancies and variances Prepare and process Records of Employment (ROEs) and assist with T4s, T4As Support payroll reconciliations, internal controls, records retention, and compliance with established procedures and timelines Respond to routine payroll inquiries from employees and managers regarding pay, deductions, time records, and payroll processes Work collaboratively with Human Resources and Finance to ensure employee and payroll changes are complete, accurate, and processed on time Maintain strict confidentiality of payroll, banking, employee, and other sensitive information Provide backup and administrative support during peak periods, absences, year-end processing, and other operational requirements Observe all Good Shepherd health and safety rules and comply with the Occupational Health and Safety Act and related regulations Perform other duties as assigned What You'll Bring to Our Team Demonstrated commitment to the mission and values of Hospitality, Respect, Responsibility, Quality, and Spirituality 3–5 years of payroll experience preferred Completion of Level 1 of the National Payroll Institute certification program; PCP designation or progress toward completion considered an asset Working knowledge of Ontario employment standards, payroll legislation, statutory deductions, and payroll practices Experience with payroll processing, time and attendance, payroll reconciliations, ROEs, and year-end payroll activities Proficiency with Microsoft Excel and ADP Workforce Now is required Experience in a unionized or multi-company environment considered an asset Strong attention to detail, accuracy, analytical and problem-solving skills Strong organizational and time-management skills with the ability to manage recurring deadlines and competing priorities Excellent verbal and written communication and interpersonal skills Ability to maintain confidentiality, exercise professionalism and integrity, and follow established payroll, accounting, and internal-control procedures Ability to work collaboratively with Finance, Human Resources, managers, employees, and other stakeholders Demonstrated initiative, adaptability, and willingness to learn Committed to anti-racist/anti-oppressive practice and to the mission and values of Good Shepherd What We Offer Be a part of a caring TEAM THAT SUPPORTS OUR LOCAL COMMUNITY Support for continuing EDUCATION AND PROFESSIONAL DEVELOPMENT Staff recognition programs and access to self-care supports and EMPLOYEE / FAMILY ASSISTANCE PROGRAM (EAP) POSITIVE and encouraging atmosphere Make a difference and provide HOPE Join our team and be part of a group that values hard work, dedication, and the importance of maintaining a positive environment for everyone. Good Shepherd, a ministry of the Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve. Good Shepherd welcomes and encourages applications from all people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you need accommodations, please contact Human Resources at 905-528-58

What you’ll do

The Payroll Clerk supports accurate and timely payroll processing for union and non-union employees by reviewing timecards and validating earnings. The role also maintains payroll records, assists with reconciliations, and responds to routine payroll inquiries while ensuring compliance with established procedures.

Requirements

The ideal candidate has 3–5 years of payroll experience and completion of Level 1 of the National Payroll Institute certification program. Proficiency in Microsoft Excel and ADP Workforce Now is required, along with a working knowledge of Ontario employment standards and payroll legislation.

Benefits

• Employee and family assistance program
• Staff recognition programs
• Self-care supports
• Continuing education and professional development

Listed skills

• Microsoft Excel · Preferred
• ADP Workforce Now · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Time management · Preferred
• interpersonal skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Time and attendance
• Payroll reconciliations
• Records of employment
• Year-end payroll activities
• Microsoft Excel
• ADP Workforce Now
• Payroll legislation
• Statutory deductions
• Analytical skills
• Problem-solving
• Attention to detail
• Organizational skills
• Time-management
• Confidentiality
• Interpersonal skills
• Compliance Reporting
• Administrative Support
• Payroll Processing
• Professionalism
• Payroll Systems
• Follow Through
• Willingness To Learn
• Payroll Policies and Processes
• Exception Reporting
• Accounting
• Adaptability
• Internal Controls
• Communication
• Disabilities
• Retention Period
• Employee Assistance Programs
• Occupational Safety And Health
• Finance
• Interpersonal Communications
• Problem Solving
• Legislation
• Time Management
• Writing
• Payroll Practices
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Social Services
• Human Resources
• Payroll Clerk
• Payroll Clerks
• Payroll and Timekeeping Clerks

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