administrative officer

*Back Office Administrative Officer* *Are you an organized, resourceful professional with a background in supply chain administration and facilities management?* Goodcang Canada Corp. (?????) is seeking a highly capable Back Office Administrative Officer to oversee our daily warehouse administration, facility maintenance, procurement, and operational compliance. This role is vital to ensuring our warehouse environment runs safely, efficiently, and seamlessly. *About Goodcang Canada* Goodcang Canada Corp. is a core brand of Zongteng Group (????), a global infrastructure provider for cross-border e-commerce. Our services include overseas warehousing, fulfillment, international logistics, and supply chain-related solutions. Founded in 2007, Zongteng Group serves tens of thousands of global e-commerce sellers and operates warehouse and logistics networks across North America, Europe, Southeast Asia, and Australia. Goodcang Canada is expanding rapidly in Canada and is building a strong local talent pipeline to support long-term growth. *Responsibilities* * *Financial & Expense Administration:* Process and handle daily expense reporting and reimbursements, assist with month-end accruals, and manage costs related to new warehouse site searches, lease obligations, property fees, utility networks, and other operational expenditures. Regularly conduct vendor bill reconciliation to ensure billing accuracy. * *Procurement & Vendor Management:* Manage the end-to-end procurement of daily office supplies, warehouse consumables, packaging materials, and loading/unloading equipment. Maintain strong relationships with suppliers to ensure competitive pricing and steady inventory. * *Asset & Equipment Maintenance:* Execute asset registration (establishing inventory records) for new materials. Oversee equipment leasing contracts, scheduled maintenance, major overhauls, and associated cost reimbursements. Coordinate specialized skills training and handle the issuance of internal on-the-job qualification licenses. * *Fleet & Vehicle Management:* Supervise company vehicle assets, ensuring timely coordination of routine maintenance, overhauls, insurance updates, and vehicle license renewals. * *Facilities, Network, & Environmental Upkeep:* Troubleshoot and manage repairs for critical facility infrastructure (water, electricity, lighting, HVAC systems, industrial doors). Ensure local network security and resolve IT/troubleshooting issues. Oversee general warehouse hygiene, commercial cleaning schedules, and waste/cardboard recycling disposal. * *Health, Safety, & Risk Control:* Direct periodic inspections and maintenance of all fire-fighting and safety equipment (e.g., guardrails and safety harnesses). Install and monitor alarm and surveillance systems, perform proactive safety inspections, control workplace hazards, and strictly enforce workplace safety protocols. * *Compliance, Insurance, & Licensing:* Coordinate the purchase, annual renewal, and regulatory audits of all essential warehouse and vehicle insurance policies. * *Stakeholder & Public Relations:* Act as the primary point of contact for landlords to address property issues and fulfill structural lease requirements. Maintain positive relationships with local government bodies and public entities, and manage formal corporate receptions. *Qualifications and Requirements* * *Education:* College diploma or Bachelor's degree from an accredited institution. * *Experience:* * Proven experience supporting administration within a supply chain, logistics distribution center, or manufacturing environment. * Minimum of 1+ years of experience overseeing operational or administrative management models in the logistics or industrial sector. * *Financial/Accounting Experience:* Foundational knowledge or prior experience in basic accounting and financial administration (e.g., expense reporting, reconciliations, and accruals) is highly preferred. * *Core Competencies:* Strong command of purchasing nego