Accounts Payable Coordinator

Job summary

The Accounts Payable Coordinator is responsible for processing high-volume invoices, reconciling vendor statements, and resolving pricing discrepancies. They also prepare variance reports and maintain accurate financial records while supporting the finance team's daily operations.

Job details

Who you are: You are organized, on the ball, and the definition of detail oriented – you enjoy working with numbers and scrutinizing the details. You are experienced and adept at dealing with the various aspects of accounts payable and you know your way around accounting software. And while you love to work solo, you are no stranger to teamwork; your communication and people skills are flawless. Sound like you? Goodness Me! is currently seeking an experienced, full-time Accounts Payable Coordinator for our Store Support Team. This role is a 12 month contract with the possibility of extension. Your day-to-day: As an Accounts Payable Coordinator, you will work as a member of the finance team responsible for the maintenance and processing of accounts payable transactions and related tasks. The successful applicant should have a positive attitude and be comfortable working in a fast-paced environment. Other tasks and duties include: Process High-Volume Invoices – Accurately enter, verify, and process a large number of invoices daily. High-Priority Invoice Handling – Identify and expedite payments for key vendors to avoid service disruptions. Investigate & Resolve Issues – Work with internal teams (purchasing, merchandising, store operations) and vendors to resolve discrepancies. Maintain Discrepancy Logs – Track ongoing pricing issues and trends for reporting and process improvement. Variance Reporting – Prepare and send detailed variance reports to vendors, highlighting pricing and/or quantity differences. Vendor Statement Reconciliation – Review and reconcile vendor statements to ensure accurate account balances. Vendor Communication – Address vendor inquiries and ensure timely resolution of payment and pricing issues. Maintain Vendor Relationships – Understand key vendor accounts and their impact on business operations. Reporting and Reconciliation – prepare ad hoc reports and reconciliations as required Enhance Workflow – Identify opportunities to streamline invoice processing and discrepancy resolution. Compliance & Documentation – Maintain proper records, ensure adherence to company policies, and assist with audits. Maintain confidentiality of organizational information What you bring: Degree, diploma in business, finance, accounting, or a related field or three years’ experience in accounts payable Ability to analyze and present numerical data in tables, spreadsheets, and reports Ability to read, understand, and calculate financial figures such as discounts, interest rates, proportions, percentages, and taxes Basic knowledge of accounting systems, budgets, and internal controls Meticulous with numbers and able to input and manipulate data Demonstrated time management skills Ability to prioritize and manage conflicting demands High level of integrity and excellent work ethic Ability to work individually as well as part of a team Proficient in excel Salary: $41,000-$44,000 This posting is for an existing vacancy. About Us: We are not your mainstream grocery store. It’s more than just shopping; it’s discovering the power of food! At Goodness Me! our mission is simple: to discover, educate about, and offer healthy living products. Our business was born out of a passion to help people live longer, healthier, and happier lives. For 45 years, we have been providing our loyal customers with access to the healthiest products we can find. Apply today through our quick and easy website portal! We’d love to see a cover letter in addition to your resume. Don’t be afraid to be original! While we sincerely appreciate the interest of all applicants, only those selected for an interview will be contacted. Goodness Me! is an equal opportunity employer which values diversity in the workplace. We do not discriminate in making employment decisions based upon race, colour, gender, religion, national origin, age, disability, marital status, sexual orientation, or any prohibited grounds. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, accommodations are available throughout the recruitment and selection process. If contacted for an employment opportunity, please inform us of any accommodations required.

What you’ll do

The Accounts Payable Coordinator is responsible for processing high-volume invoices, reconciling vendor statements, and resolving pricing discrepancies. They also prepare variance reports and maintain accurate financial records while supporting the finance team's daily operations.

Requirements

Candidates must possess a degree or diploma in business, finance, or accounting, or have at least three years of relevant accounts payable experience. Proficiency in Excel and the ability to analyze numerical data with high attention to detail are essential.

Listed skills

• Time management · Preferred
• Budgeting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Financial analysis · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice processing
• Data entry
• Reconciliation
• Variance reporting
• Accounting software
• Excel
• Financial analysis
• Time management
• Communication
• Vendor management
• Attention to detail
• Internal controls
• Budgeting
• Discrepancy resolution
• Statement Reconciliation
• Ad Hoc Reporting
• Variance Reporting
• High Volume Invoicing
• Retail Operations
• Business Operations
• Workflow Management
• Discrepancy Resolution
• Positivity
• Interest Rates
• Strong Work Ethic
• Microsoft Excel
• Accounts Payable
• Accounting
• Accounting Software
• Accounting Systems
• Auditing
• Internal Controls
• Corporate Finance
• Calculations
• Spreadsheets
• Confidentiality
• Discounts And Allowances
• Finance
• Invoicing
• Merchandising
• Purchasing
• Time Management
• Vendor Relationship Management
• Process Improvement
• Prioritization
• Teamwork
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Retail
• Food & Beverage
• Accounts Payable Coordinator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks