Administrative Assistant

Job summary

The Administrative Assistant provides general office support including reception, records management, and document processing for the Disability Services South Zone office. The role involves collaborating with stakeholders to ensure administrative services are delivered in a professional and organized manner.

Job details

Job InformationJob Title: Administrative Assistant- Disability ServicesJob Requisition ID: 86982Ministry: Assisted Living and Social ServicesLocation: CalgaryFull or Part-Time: Full-TimeHours of Work: 36.25 hours per weekPermanent/Temporary/Wage: TemporaryScope: Open CompetitionClosing Date: October 19, 2026Classification: Administrative Support 2Salary: $1,786.97 to $2,010.10 bi-weekly ($46,639 - $52,463/year)Assisted Living and Social Services provides support for seniors, families, and communities, and help Albertans access disability services, financial support, services for the homeless, Continuing Care and other social-based programs. The Ministry supports Albertans through a person-centered, integrated service delivery model that recognizes the unique circumstances, experiences and strengths of individuals and families.Our culture of care is the foundation of everything we do, embracing every staff member and individual alike, and reflected in every action, interaction, and day-to-day experience. For more information about Assisted Living and Social Services, visit our website: For more information about Assisted Living and Social Services, visit our website: Assisted Living and Social Services.Role Responsibilities The Government of Alberta is seeking an Administrative Assistant to provide general administrative support within the Disability Services South Zone office in Calgary. This is an entry-level administrative support role that contributes to the effective day-to-day operation of the office by providing reception, records management, document processing, mail distribution, and general office support. The successful candidate will work within established procedures and collaborate with internal and external stakeholders to ensure administrative services are delivered in a professional, timely, and organized manner.Key Responsibilities As an Administrative Assistant, you will: Provide reception support by answering and directing telephone calls, taking messages, and assisting clients and visitors. Receive, sort, distribute, and process incoming and outgoing mail and documents. Prepare, format, and type correspondence, letters, memos, reports, and other documents using established formats. Maintain organized and accurate filing and records management systems, including labelling and filing documents according to established standards. Split and organize files into volumes in accordance with records management requirements. Operate standard office equipment such as photocopiers, scanners, and fax machines. Monitor and maintain office supplies, forms, and storage areas, including keeping supplies organized and ensuring records of goods received are maintained. Provide a variety of other administrative support services as required to support the effective operation of the office. The Job Description is provided for further details on this position.APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.Qualifications Minimum Requirement Standard: High School Diploma. Equivalency: Directly related experience considered on the basis of one year of experience for one year of education. Assets include: Knowledge of general office procedures, including reception, filing, records management, data entry, mail processing, document preparation, and office equipment operation. Previous administrative or office experience, preferably in a busy office or client-facing environment. Strong verbal communication and interpersonal skills, with the ability to interact professionally, courteously, and respectfully with clients, colleagues, and stakeholders. Strong organizational and time-management skills, with the ability to prioritize competing tasks, maintain accurate records, and demonstrate attention to detail. Experience working in a government, human services, or community-based environment, and the ability to work effectively with individuals from diverse backgrounds while exercising professionalism, tact, and discretion. Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.Notes Hours of work are 36.25 hours weekly. Location: Calgary, Alberta This competition will be used to fill one temporary position for a term of up to 12 months. This role requires that you have a valid Class 5 Driver's License and access to a reliable vehicle. Candidates must be eligible to work in Canada. A current work visa is required. Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. Pre-screening questions will need to be completed as part of your application process for this competition. As part of the selection process candidates may be invited to a telephone and/or written assessment prior to an interview. Please ensure you provide a current email address in your resume. Links and information on what we have to offer: Working for the Alberta Public Service. Public Service Pension Plan (PSPP). Alberta Public Service Benefit Information. Professional learning and development. Research Alberta Public Service Careers tool. Positive workplace culture and work-life balance. How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply online. Please see Job Application Resources for more information.In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Elena Arefeva at Elena.Arefeva@gov.ab.ca.

What you’ll do

The Administrative Assistant provides general office support including reception, records management, and document processing for the Disability Services South Zone office. The role involves collaborating with stakeholders to ensure administrative services are delivered in a professional and organized manner.

Requirements

The position requires a High School Diploma or an equivalent combination of education and experience. Candidates must possess strong organizational skills, proficiency in office procedures, and a valid Class 5 Driver's License.

Benefits

• Public Service Pension Plan
• Professional learning and development
• Work-life balance

Listed skills

• Data entry · Preferred
• interpersonal skills · Preferred
• Time management · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Records management
• Document processing
• Mail distribution
• Data entry
• Office equipment operation
• Verbal communication
• Interpersonal skills
• Organizational skills
• Time-management
• Attention to detail
• Professionalism
• Tact
• Discretion
• Office Supply Management
• Office Equipment
• Taking Messages
• Mail Distribution
• Administrative Support
• Tactfulness
• Support Services
• Educational Assessment
• Mail Processing
• Valid Driver's License
• Research
• Assisted Living
• Social Work
• Closing Argument
• Continuing Care
• Data Entry
• Document Preparations
• Document Processing
• Records Management
• Human Services
• Interpersonal Communications
• Memos
• Office Procedures
• Operating Expense
• Sorting
• Time Management
• Verbal Communication Skills
• Filing
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Government & Public Sector
• Social Services
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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