Administrative Talent Pool (AS3, AS4) - Peace River

Job summary

The role involves performing a variety of administrative support duties, including program support, financial processing, and office coordination. Employees will work independently or as part of a team to provide services to internal and external stakeholders while adhering to government policies.

Job details

Job Information Job Title: Administrative Support 3 & 4 Talent Pool – Peace RiverJob Requisition ID: 87508Ministry: VariousLocation: Peace RiverFull or Part-Time: Full-time/Part-timeHours of Work: 36.25 hours per weekPosition Type: Permanent/Temporary/WageScope: Open Competition Closing Date: This competition will open and close as needed based on the volume of applicants and hiring demands Classification: Subsidiary 001 - Administrative Support 3 or Administrative Support 4Salary: Administrative Support 3 - $1,742.83 to $2,205.23 bi-weekly ($24.04 - ​$30.42/hour or $45,487.86 - $57,556.50/year) Administrative Support 4 - $1,918.46 to $2,427.46 bi-weekly ($26.46 - ​$33.48/hour or $50,071.81 - $63,356.71/year) The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Role Responsibilities When you apply to the Peace River Administrative Talent Pool, you are applying for consideration across multiple current and future administrative support positions simultaneously. Whether you are an emerging administrative professional or an experienced administrator seeking a new opportunity to demonstrate your expertise, we invite you to join our team. If you are committed to public service, value collaboration, share our organizational values, and are eager to learn and grow, the Administrative Talent Pool offers an excellent entry point into a career with the Government of Alberta (GOA). We are seeking individuals who can work both independently and as part of a team, performing a variety of duties while adhering to established policies, procedures, and processes. Proficiency in the Microsoft Office Suite is essential to ensuring the efficient completion of day‑to‑day administrative responsibilities. Strong attention to detail and accuracy will support your ability to prepare correspondence and a wide range of documents. Exceptional relationship‑building skills will enable you to provide effective customer service to internal and external stakeholders. Your drive for excellence and results will make you a valuable contributor in any administrative environment. Additionally, strong communication skills, whether interacting in person, by phone, virtually, or through written formats such as email and letters, will enhance your effectiveness in these roles. Organizational and prioritization abilities are key to meeting deadlines and producing high‑quality work. Administrative support positions within the GOA support a broad range of operational areas. Responsibilities may focus on a specific function or span multiple administrative support categories across the following areas: 1. Program Support - Program support roles serve as a first point of contact for the public, responding to inquiries by phone, email, or in person, and providing information on program requirements, processes, and eligibility in accordance with established policies and procedures. Examples: Contract and Grant Administrator AISH Application Assessor Licensing Assistant Children’s Services Administrative Support Employment, Training, and Financial Administrative Support Forestry and Parks Administrative Support 2. Office and Administrative Support - Provide a wide variety of administrative support services which may include drafting and formatting correspondence, managing records, completing data entry, maintaining calendars, and coordinating office supplies. Examples: Office Administrator Receptionist Records Technician/Coordinator Data Entry Clerk Forestry and Parks Administrative Support 3. Financial Support - Provide financial and administrative support by processing and reviewing financial documents related to expenditures, reconciliations, petty cash, and other routine financial transactions, ensuring accuracy, completeness, and compliance with established procedures. Examples: Accounts Payable/Accounts Receivable Administrator Revenue Administrator Financial Assistant Payments Clerk Contract/Grant Administrator Role - Cont'd 4. Call Centre Support - Provide information and handle public inquiries regarding major government announcements, public consultation initiatives or major incidents such as a natural disaster or pandemic. Examples: Information Officer 5. Legal Support - Ensure completion and compliance within applicable legislation, regulations and policies, and provides a range of support to Crown Prosecutors, the Court of King's Bench, or the Criminal Justice and Corrections systems and staff. Examples: Litigation Assistant Disclosure Clerk Case Aide Appeals Assistant 6. Human Resource Support - Support human resources operations through scheduling coordination, preparation and distribution of materials, accurate data entry, and assistance with tracking, reporting, and administrative processes. Examples: Classification Assistant HR Portfolio Administrative Assistant 7. Social Services Support - Provide administrative support to front‑line social service programs serving seniors, children and youth, and vulnerable populations. Responsibilities include responding to inquiries from the public and stakeholders, directing them to appropriate government offices and resources, and managing forms and records containing highly sensitive information. Examples: Children’s Services Administrative Support AISH Application Assessor APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.Qualifications Requirements Administrative Support 3 - High School diploma plus a minimum of one year of related administrative experience. Administrative Support 4 - High School diploma plus a minimum of two years of related administrative experience. Equivalencies will be considered based on 1 year of experience for 1 year of education or 1 year of education for 1 year of experience. Assets: Proficiency with Microsoft Office applications (Word, Outlook, Excel, PowerPoint). Experience using software applications and common enterprise systems such as 1GX, SharePoint, Adobe Acrobat, Justice Online Information Network (JOIN), Offender Records and Correctional Administration (ORCA), Inactive Records Information System (IRIS), Action Request Tracking System (ARTS), Records Scheduling System (RSS), Motor Vehicle Electronic System and QuickBooks etc. Demonstrated organizational, time‑management, and prioritization abilities supported by excellent written and verbal communication skills. Ability to follow established policies, procedures, and standardized administrative processes. Experience delivering customer service in public‑facing or internal support roles, including working in high‑volume or deadline-driven environments. Ability to build effective working relationships while providing support to senior leaders, managers, boards, and professional staff. Experience preparing and managing accurate correspondence and documents, as well as coordinating meetings, agendas, and minutes. Experience handling confidential or sensitive information, including document control and records management practices. Experience providing administrative support within government, public sector, or large organizations. Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.Notes This competition will be used to create a list of qualified candidates to fill upcoming administrative support opportunities across the Government of Alberta. Once online applications have been submitted, candidates are screened based on the Minimum Recruitment Standards (MRS) for Administrative Support 3 and Administrative Support 4 positions. Interviews will be based on operational requirements and candidate location availability. Candidates who are successful in the assessment process will be placed in the Administrative Talent Pool and considered pre‑qualified for a period of up to 12 months. Pre‑qualified candidates may be referred to hiring managers to fill Administrative Support 3 and 4 vacancies as opportunities arise. Please note that being assessed as qualified and added to the Administrative Talent Pool does not guarantee an offer of employment. Candidates may be contacted based on hiring needs, location availability, and role‑specific requirements Successful candidates may be required to undergo security screening. Some positions require a Level 2 Enhanced Security screening (including an enhanced criminal record check to be completed along with a credit check) as part of pre-employment checks. The links below provide information on what we have to offer. Working for the Alberta Public Service Public Service Pension Plan (PSPP) Alberta Public Service Benefit Information Professional learning and development Research Alberta Public Service Careers tool 55th to 57th parallels retention allowance Positive workplace culture and work-life balance. Any costs associated with obtaining the required documents/ checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/security checks from the province they currently reside in. For wage opportunities: As a Wage employee, you receive 11.6% in addition to regular wage earnings in lieu of paid holidays and vacation leave: 5.6 percent of regular wage earnings instead of paid holidays. 6 percent of regular wage earnings instead of annual vacation pay. How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please see Job Application Resources for information. In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cathy Foster at Cathy.Foster@gov.ab.ca.

What you’ll do

The role involves performing a variety of administrative support duties, including program support, financial processing, and office coordination. Employees will work independently or as part of a team to provide services to internal and external stakeholders while adhering to government policies.

Requirements

Candidates must possess at least a high school diploma and a minimum of one to two years of related administrative experience. Proficiency in Microsoft Office Suite and strong organizational and communication skills are essential for success in these positions.

Benefits

• Public Service Pension Plan • Benefit information • Professional learning and development • Retention allowance • Positive workplace culture • Work-life balance

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office Suite
• Customer service
• Data entry
• Records management
• Communication skills
• Time management
• Attention to detail
• Relationship building
• Financial document processing
• Administrative support
• Prioritization
• Correspondence preparation
• Policy compliance
• Scheduling coordination
• Operating Expense
• Communication
• Coordinating
• Accounts Payable
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• HR Operations
• Microsoft Outlook
• Microsoft Office
• Research
• Customer Service
• Office Supply Management
• Willingness To Learn
• Public Service
• Lawsuits
• Administrative Support
• Enterprise Application Software
• Administrative Functions
• Data Entry
• Ability To Meet Deadlines
• Verbal Communication Skills
• Microsoft SharePoint
• Legislation
• Legal Support
• Scheduling
• Social Work
• Document Control
• Records Management
• Computer Networks
• Educational Assessment
• Accounts Receivable
• Adobe Acrobat
• Forestry
• QuickBooks (Accounting Software)
• Public Consultation

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support
• Finance & Accounting
• Human Resources
• Administrative Representative
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive