Assistant to the Executive Director

Job summary

This role provides comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, and the preparation of reports and briefing materials. The incumbent also oversees branch administration, manages financial and records systems, and leads administrative staff to ensure efficient office operations.

Job details

Job Information Job Title: Assistant to Executive Director Job Requisition ID: 88132 Ministry: Assisted Living and Social Services Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary/Wage: Temporary Scope: Open Competition Closing Date: October 27, 2026 Classification: Administrative Support 5 Salary: $2,192.15 to $2,773.77/bi-weekly ($57,215 - $72,395/year) Assisted Living and Social Services (ALSS) helps provide stability and security for vulnerable Albertans, including seniors, people with disabilities, low-income individuals and those facing homelessness, while also providing opportunities to foster independence and quality of life. This includes supporting the delivery of preventive programming and helping Albertans access disability services, homelessness supports, financial assistance and employment services, continuing care, seniors supports and other social-based programs. For more information please visit Assisted Living and Social Services [https://www.alberta.ca/assisted-living-and-social-services] webpage. The Housing Division within Assisted Living and Social Services uses a community-based delivery model for the provision of housing programs, initiatives, and services to a wide variety of Albertans in need of housing solutions. The Housing Division works with over 350 housing providers (municipalities, housing management bodies, Indigenous governments and organizations, and non-profit and private sector organizations) to provide stable and sustainable lower-cost housing for Albertans in need, including support for existing and new housing options for over 120,000 low-income families, individuals, seniors, and individuals with disabilities. ROLE RESPONSIBILITIES This role provides comprehensive administrative support to the Executive Director of Housing Capital Programs including managing calendars, scheduling meetings and travel, and preparing correspondence, reports, and briefing materials to ensure smooth office operations. In this role you will organizes meeting agendas and records outcomes to facilitate informed decision-making and follow-up. In addition, you will oversee branch administration and office management, including financial and records management to ensure compliance with ministry and government procedures. You will be responsible of streamlining operations through digital workflow systems, processing invoices and expense claims, coordinating staffing and human resources activities, managing branch supplies, and serving as the primary liaison between branches to resolve administrative issues and improve efficiency. To be successful in this position you will lead and coordinate with administrative staff across the branch to promote consistent and efficient operations. It involves mentoring staff on policies and best practices, facilitating regular meetings to share information and coordinate work, guiding the implementation of new systems and processes, and fostering a collaborative, solutions-oriented work environment aligned with branch goals. The Job Description [https://mydocs.wfd.alberta.ca/media/5wyei4ki/jr88132_assistant-to-executive-director_jd.pdf] is provided for Further details on this position APS COMPETENCIES Competencies [https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf] are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. As an Assistant to the Executive Director, in addition to your education and experience, you will demonstrate well-honed competencies in the following areas: * Agility - Demonstrated ability to manage and adapt to change. Ability to manage human, financial, and physical resources within an operating environment. * Drive for Results - Leadership skills, including demonstrated ability and comfort with decision making responsibilities, coaching and teaching, and the ability to inspire and build confidence in others. * Develop Self and Others - Proven ability to foster partnerships and to achieve organizational goals within an organization. * Build Collaborative Environments - Strong track record in establishing and maintaining effective working relationships with internal and external stakeholders. * Develop Networks - Ability to foster a climate of cooperation amongst, and build solid relationships with public agencies, government, committees and other partners. * Systems Thinking - Effective leadership abilities combined with a strong commitment to operating within a team environment and the ability to motivate and inspire others to achieve common goals. * Creative Problem Solving - Excellent analytical and decision-making skills. QUALIFICATIONS High school diploma and three years of related experience. Equivalency: Directly related education or experience considered based on: • 1 year of education for 1 year of experience; or • 1 year of experience for 1 year of education Preference will be given to candidates with directly related experience. * Strong computer skills with experience using Microsoft 365, SharePoint, and Adobe. * Comfortable using virtual meeting technology (MS Teams, Webex, etc.) * Good working knowledge of office administrative systems and procedures. * Excellent organizational and time-management skills, with the ability to analyze and prioritize competing demands in a varied, fast-paced work environment. * Exemplary interpersonal skills to maintain efficient Branch operation and good working relationships. * Good judgement, and independent decision-making and problem-solving skills. * Excellent oral and written communication skills. Minimum recruitment standards [https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards] outline the minimum education and experience required for appointment to a job classification. NOTES A cover letter must accompany your application and should clearly demonstrate how your education and experience relate to the requirements of the role. This is a temporary full-time position for up to 2 years, based in Edmonton. Final candidates will be required to undergo a criminal records check (CRC). Candidates must be eligible to work in Canada and live in Alberta. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. Links and information on what we have to offer: * Working for the Alberta Public Service [https://www.alberta.ca/about-the-alberta-public-service]. * Public Service Pension Plan (PSPP) [https://www.pspp.ca] * Alberta Public Service Benefit Information [https://www.alberta.ca/alberta-public-service-benefits-programs]. * Professional learning and development [https://www.alberta.ca/professional-development-support-directive]. * Research Alberta Public Service Careers tool [https://researchapscareers.alberta.ca/careers]. * Positive workplace culture and work-life balance. How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. Candidates are required to apply online. Please see Job Application Resources [https://www.alberta.ca/job-application-resources#before] for more information. In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience. It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service [https://www.alberta.ca/international-qualifications-assessment] (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada [https://canalliance.org/en/default.html] for more information. It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Elena Arefeva at Elena.Arefeva@gov.ab.ca [Elena.Arefeva@gov.ab.ca].

What you’ll do

This role provides comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, and the preparation of reports and briefing materials. The incumbent also oversees branch administration, manages financial and records systems, and leads administrative staff to ensure efficient office operations.

Requirements

Candidates must possess a high school diploma and at least three years of related administrative experience. Proficiency in Microsoft 365, SharePoint, and Adobe, along with strong organizational and interpersonal skills, is required.

Benefits

• Public Service Pension Plan
• Professional learning and development
• Positive workplace culture
• Work-life balance

Listed skills

• Administrative Support · Preferred
• Stakeholder Management · Preferred
• Time management · Preferred
• Communication Skills · Preferred
• Problem solving · Preferred
• Decision Making · Preferred
• Microsoft 365 · Preferred
• SharePoint · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Records management
• Financial management
• Digital workflow systems
• Expense processing
• Human resources coordination
• Staff mentoring
• Stakeholder management
• Organizational skills
• Time management
• Communication skills
• Problem solving
• Decision making
• Microsoft 365
• SharePoint
• Administrative Support
• Educational Assessment
• Leadership Effectiveness
• Workflow Management
• Solution-Oriented
• Microsoft Teams
• Motivational Skills
• Microsoft Access
• Research
• Teaching
• Assisted Living
• Management
• Social Work
• Decision Making
• Closing Argument
• Communication
• Computer Literacy
• Cooperation
• Creative Problem Solving
• Records Management
• Leadership
• Interpersonal Communications
• Invoicing
• Problem Solving
• Mentorship
• Office Management
• Operating Expense
• Operations
• Coaching
• Microsoft SharePoint
• Systems Thinking
• Time Management
• Cisco WebEx
• Scheduling

Job areas

• Administrative
• Government & Public Sector
• Social Services
• Management & Leadership
• Assistant to the Executive Director
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

More jobs from Government of Alberta