Law Library Assistant

Job summary

The Law Library Assistant provides front-line client service, research assistance, and administrative support to help the public and legal professionals access legal information. They are also responsible for library operations, including collection maintenance, circulation services, and managing office equipment.

Job details

Job Information Job Title: Law Library Assistant Job Requisition ID: 87244 Ministry: Justice Location: Edmonton Full or Part-Time: Part-Time Hours of Work: 29 hours per week Permanent/Temporary/Wage: Permanent Scope: Open Competition Closing Date: September 18, 2026 Classification: Administrative Support 5 (015ASA) Salary: $1,753.72 to $2,219.02 bi-weekly ($45,772 - $57,916/year) The Alberta Public Service [https://www.alberta.ca/about-the-alberta-public-service] works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Ministry of Justice The Ministry of Justice works to support a fair, accessible, and effective justice system for Albertans. Justice Supports Branch, Strategy Support and Integrated Initiatives Division This position is part of Alberta Law Libraries (ALL), a province-wide network of law libraries within the Justice Supports Branch. Alberta Law Libraries supports access to justice by connecting people with legal information, research services, and specialized resources. Serving both the public and the legal community, ALL plays an important role in helping Albertans find reliable legal information and better understand the law. Learn more about: Alberta Law Libraries https://lawlibrary.ab.ca/ [https://lawlibrary.ab.ca/] Ministry of Justice Justice | Alberta.ca [https://www.alberta.ca/justice] ROLE RESPONSIBILITIES Are you a customer-focused professional who enjoys helping people find information and supporting essential public services? Alberta Law Libraries is seeking a part-time Law Library Assistant to join our Edmonton team. Reporting to the Team Lead, you will provide front-line client service, administrative support, and operational assistance that helps ensure Albertans and legal professionals have access to valuable legal information resources. As a Law Library Assistant, you will: Client and Reference Services * Welcome and assist clients in person, by telephone, and through electronic channels. * Help clients locate legal information, library resources, court forms, and self-help materials. * Support users in accessing print and electronic legal resources. * Assist clients with library equipment, including computers, printers, photocopiers, and scanners. * Deliver circulation services while maintaining confidentiality when handling sensitive information. Business and Financial Support * Process cash transactions and prepare deposits. * Maintain accurate records and documentation. Library Operations and Collections * Assist with collection maintenance, shelving, inventory, and circulation activities. * Maintain pamphlets, booklets, and public legal information resources. * Assist with the receipt, processing, distribution, and retention of library materials. * Help maintain an organized, accessible, and welcoming library environment. Administrative and Operational Coordination * Coordinate incoming and outgoing mail and courier services. * Support records management and administrative processes. * Liaise with service providers regarding equipment maintenance and operational needs. * Contribute to branch projects and continuous improvement initiatives. * Perform other duties as assigned. The Job Description [https://mydocs.wfd.alberta.ca/media/lvdmijdx/jr87244_law_lib_assist_jd.pdf] is provided for further details on this position. APS COMPETENCIES Competencies [https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf] are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. * Creative Problem Solving: Uses sound judgement to respond to client inquiries, identify appropriate legal information resources, and determine when to seek additional guidance. * Agility: Effectively manages changing priorities, diverse client needs, and a variety of administrative and library support duties in a busy public-facing environment. * Develop Self and Others: Demonstrates a commitment to continuous learning, adapts to new technologies and processes, and contributes positively to a collaborative team environment. QUALIFICATIONS High School Diploma and a minimum of three (3) years of related experience in a library, administrative support, customer service, information services, or office environment. Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience. Assets and preferences will be considered as follows: * Experience working in a library, information services, or records management environment. * Library Technician Diploma or related post-secondary education. * Experience providing front-line customer service to diverse client groups. * Experience working with legal information resources, court forms, or public legal information services. * Experience using library systems, databases, or electronic information resources. * Experience supporting administrative processes and records management. * Experience handling cash transactions and maintaining accurate records. * Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, and Adobe Acrobat). Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. NOTES Hours of Work: Permanent, Part-time role with weekly work hours of 29, Monday to Friday. Salary: Please note that the salary listed above has been prorated to reflect the 0.80 FTE (29 hours per week) work schedule. Office Location: 1A Sir Winston Churchill Square, Edmonton, AB T5J 0R2 Final candidates will be required to undergo a criminal records check (CRC). Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. Links and information on what we have to offer: * Working for the Alberta Public Service [https://www.alberta.ca/about-the-alberta-public-service]. * Public Service Pension Plan (PSPP) [https://www.pspp.ca/] * Alberta Public Service Benefit Information [https://www.alberta.ca/alberta-public-service-benefits-programs]. * Professional learning and development [https://www.alberta.ca/professional-development-support-directive]. * Research Alberta Public Service Careers tool [https://researchapscareers.alberta.ca/careers]. * Positive workplace culture and work-life balance. How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. Candidates are required to apply for a job online. Please see Job Application Resources [https://www.alberta.ca/job-application-resources#before] for information. In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience. It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service [https://www.alberta.ca/international-qualifications-assessment.aspx] (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada [https://canalliance.org/en/default.html] for more information. It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact [email protected] [[email protected]]

What you’ll do

The Law Library Assistant provides front-line client service, research assistance, and administrative support to help the public and legal professionals access legal information. They are also responsible for library operations, including collection maintenance, circulation services, and managing office equipment.

Requirements

Candidates must have a high school diploma and at least three years of related experience in a library, administrative, or customer service environment. Proficiency in Microsoft Office and the ability to handle cash transactions and records management are also required.

Benefits

• Public Service Pension Plan • Alberta Public Service Benefits • Professional learning and development

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Cash handling · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Administrative support
• Legal information research
• Library operations
• Cash handling
• Records management
• Microsoft Office
• Adobe Acrobat
• Communication
• Problem solving
• Inventory management
• Circulation services
• Cash Handling
• Administrative Support
• Continuous Development
• Educational Assessment
• Equipment Maintenance
• Microsoft Word
• Microsoft Excel
• Research
• Deposit Accounts
• Customer Service
• Confidentiality
• Continuous Improvement Process
• Creative Problem Solving
• Records Management
• Law Libraries
• Microsoft Outlook
• Operating Expense
• Operations
• Public Service
• Team Leadership
• Coordinating
• Collections

Job areas

• Legal
• Administrative
• Government & Public Sector
• Customer Service & Support
• Education
• Law Library Assistant
• Library Assistant / Technician
• Library Clerks
• Library Assistants, Clerical