ASD-E Casual School Administrative Assistant I (Candidate Pool)

Job summary

The role involves performing routine secretarial and administrative support duties within a school environment, including preparing correspondence, reports, and maintaining records. The assistant will also handle receptionist tasks, manage office supplies, and provide support to school administration staff.

Job details

Join our Team! Every day, the Anglophone East School District (ASD-E) welcomes more than 20,800 students and 4,000 employees into our 39 schools and satellite offices. Each member of our team uniquely contributes to the learning and success of each of our students, whether they work inside or outside a classroom or school. As a public education system, ASD-E is committed to contributing to a better future through quality education. We need dedicated professionals, like you, to join us in that important work. When you join ASD-E, you will be connected to a network of caring, enthusiastic, ambitious professionals, focused on providing a positive and innovative learning and working environment. The Opportunity: Position: Casual School Administrative Assistant I Department: School Administration Internal/External: External Employment Type: Casual Union: CUPE 2745 Hours: Up to 36.25 hours per week (Shifts available Monday to Friday) Salary: $29.12 per hour + 4% vacation pay Reports to: School Administrative Assistant II or Principal Location: Opportunities will be distributed between our 39 schools Summary of Accountabilities: * Routine secretarial work in a school under the supervision of a senior school administrative assistant, principal or designate * Duties include: * Administration support duties such as typing, keyboarding, preparing correspondence, reports, memoranda, forms, tables and charts from drafts, copies or dictation * Composing, typing and in some cases, signing routine or formal correspondence * Preparing, processing and auditing basic reports, records and other documents * Gathering and compiling statistics * Operating a full range of office equipment * Preparing and maintaining files and records * Performing receptionist duties, opening, sorting & allocating mail * Performing inventories & preparing requisitions for supplies * Distributing supplies * Demonstrating standard office procedures to new or temporary employees * Answering factual questions regarding day-to-day office activities & school procedures * May include computer operation such as date entry on student’s records, processing & retrieval Qualifications: * Graduation from high school including or supplemented by business education courses, including computer courses and other courses relative to the position or any equivalent combination of training and experience * Must be proficient in Microsoft Word & Excel * Current and previous employers may be contacted as part of your regular screening process. This posting is to build a database of candidates, in the instance that this job classification is required to add to our casual list of substituted. This requisition is to target specific areas in our district. Please indicate in your cover letter what areas you are interested and will to supply in or indicate available for all areas: Greater Moncton Area, Sackville Area, Petitcodiac Area, Shediac Area or Hillsborough Area. This is a casual position, while there is no guarantee of hours it is expected that casual employees are actively taking shifts with the minimum required of 8 shifts a month. All applicants must be eligible to work in Canada. For candidates with valid Work Permits, please review the conditions on your permit. Only those invited to interview will be contacted. Applications must be received online through https://asdeast.nbed.ca/employment/ [https://asdeast.nbed.ca/employment/]. Next steps will be distributed from asde.hrhire@nbed.nb.ca, please ensure that you are looking in your junk folders as no extension will be warranted if deadline is missed.

What you’ll do

The role involves performing routine secretarial and administrative support duties within a school environment, including preparing correspondence, reports, and maintaining records. The assistant will also handle receptionist tasks, manage office supplies, and provide support to school administration staff.

Requirements

Candidates must have a high school diploma supplemented by business and computer education courses. Proficiency in Microsoft Word and Excel is required, along with the ability to perform standard office procedures.

Benefits

• Vacation pay

Listed skills

• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• record keeping · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Secretarial work
• Keyboarding
• Microsoft Word
• Microsoft Excel
• Data entry
• Receptionist duties
• Record keeping
• Office equipment operation
• Statistics compilation
• Correspondence preparation
• Inventory management
• Supply requisition
• Dictation
• Office Equipment
• Auditing
• Innovation
• Memos
• Office Procedures
• Sorting
• Statistics
• Typing
• Enthusiasm

Job areas

• Administrative
• Education
• Government & Public Sector
• School Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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