Administrative Assistant

Job summary

The Administrative Assistant provides consistent administrative support, including clerical duties, invoice coordination, and meeting management. They ensure office operations run effectively while maintaining confidentiality and supporting staff requirements.

Job details

Reporting to the Manager, Finance, the Administrative Assistant is responsible for providing efficient and consistent delivery of administrative support within the department. The position ensures the effective operation of clerical duties, coordination of invoice, and that other office work/processes are prioritized and referred to the proper authority. The Administrative Assistant is critical to the effective operations of the office and ensures that staff are well supported. The position carries out administrative functions in a timely manner and ensures that support and coordination is provided to fulfill the operational requirements of the office. The position coordinates and schedules meetings ensuring all necessary staff are available to attend, meeting commitments are fulfilled, and minutes and documents are professionally prepared. Knowledge of office and administrative procedures, file management and the ability to use a personal computer, including experience in using word processing, electronic email and spreadsheet software, maintain confidentiality and discretion in handling sensitive and confidential documents, demonstrate initiative and problem solving and to communicate effective verbally and in writing are required for this position. Good interpersonal skills, motivated, independent and able to work with minimal supervision, strong customer service skills to provide assistance and information to staff, outside agencies and department, and to the public, and strong organizational skills to work independently and meet established deadlines are also required. The knowledge, skills, and abilities required for this job would be obtained through completing a High School Diploma and one (1) year of experience working in an office environment. This is a Highly Sensitive Position and a satisfactory Criminal Record Check, along with a clear Vulnerable Sector Check is required. The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in more than one of Nunavut’s official languages would be considered an asset. Knowledge of Inuit communities, culture, land, Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets. Acceptable combinations of education and experience may be considered for this position. We encourage you to apply if you have equivalent years of education and/or experience equal to the education and experience requirements listed above. * The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy. * Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered. * Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check. * Applicants may submit their resume in any of the Official Languages of Nunavut. * Only those candidates selected for an interview will be contacted. * The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.

What you’ll do

The Administrative Assistant provides consistent administrative support, including clerical duties, invoice coordination, and meeting management. They ensure office operations run effectively while maintaining confidentiality and supporting staff requirements.

Requirements

Candidates must possess a High School Diploma and at least one year of office experience. A satisfactory Criminal Record Check and Vulnerable Sector Check are mandatory for this position.

Benefits

• Northern Allowance

Listed skills

• Administrative Support · Preferred
• Problem solving · Preferred
• written communication · Preferred
• interpersonal skills · Preferred
• Customer service · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Clerical duties
• Invoice coordination
• Meeting scheduling
• File management
• Word processing
• Spreadsheet software
• Confidentiality
• Problem solving
• Verbal communication
• Written communication
• Interpersonal skills
• Customer service
• Organizational skills
• Time management
• Invoicing
• Operations
• Coordinating
• Problem Solving
• Organizational Skills
• Finance
• Interpersonal Communications
• Customer Service
• Administrative Support
• Administrative Functions
• Clerical Works
• Spreadsheets
• Bilingual (French/English)
• Word Processing
• File Management

Job areas

• Administrative
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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