Executive Service Coordinator

Job summary

The Executive Services Coordinator acts as a key interlocutor between the Deputy Minister's Office and internal/external stakeholders. They are responsible for managing the Deputy Minister's schedule, conducting research, and coordinating complex departmental activities.

Job details

Thank you for contacting the Government of Nunavut. Please do not send sensitive or personal information, including (but not limited to): social insurance numbers, birthdates, information of other people, or health information. Please only send a brief description of your issue or concern and how we can contact you. We will make sure the correct person contacts you if they need more information or if they can answer your question or concern. This employment opportunity is restricted to all Nunavut Inuit. An eligibility list may be created to fill future vacancies. Reporting to the Deputy Minister of Transportation and Infrastructure Nunavut, the Executive Services Coordinator plays a key interlocuter role for the whole of the Department between the Office of the Deputy Minister’s (DMO) and all internal and external stakeholders. The position is responsible for managing the affairs of the DMO, responding to enquiries, often urgent and complex, as well as coordinating and executing complex and sensitive activities, and providing information and direction to all departmental management and staff as required. The Key Responsibilities For This Position Includes The Following Coordinates, conducts and managing research/analysis to provide advice and recommendations where appropriate. Provides solutions to various issues affecting the Department by executing appropriate courses of action as required. Writes correspondence, reports, presentations for, or on behalf of, Deputy Minister (DM), and approves, recommends, and/or writes correspondence for the DM. Manages the DM’s time, schedule and agenda, meetings and committee files as well as tracking and monitoring multiple commitments and accountabilities required of the DM and/or the Department as well as other members of the Executive Management team. Participates as an active member of the Executive Management Committee (EMC), providing input and recommendations as appropriate Maintains a record of decisions and creates a tracking system to ensure all issues and commitments are completed. Provides support to the Deputy Minister’s Office, the Policy and Consumer Affairs Division, and the Local Government Branch located in Iqaluit. The knowledge, skills, and abilities required for this job are usually obtained through the following: Completion of High School (Grade 12). A minimum of 3 years of experience providing co-ordination, support services and/or advice to a senior level manager and supervisory experience. An acceptable combination of related education, training and experience may be considered. The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in more than one of Nunavut’s official languages would be considered an asset. Knowledge of Inuit communities, culture, land,Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets. Acceptable combinations of education and experience may be considered for this position. We encourage you to apply if you have equivalent years of education and/or experience equal to the education and experience requirements listed above. An eligibility list may be created to fill future vacancies. The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy. Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered. Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check. Applicants may submit their resume in any of the Official Languages of Nunavut. Only those candidates selected for an interview will be contacted. The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.

What you’ll do

The Executive Services Coordinator acts as a key interlocutor between the Deputy Minister's Office and internal/external stakeholders. They are responsible for managing the Deputy Minister's schedule, conducting research, and coordinating complex departmental activities.

Requirements

Candidates must have completed high school and possess at least 3 years of experience providing coordination and support services to senior-level managers. Supervisory experience and fluency in Inuktut are considered significant assets for this role.

Listed skills

• analysis · Preferred
• Administrative Support · Preferred
• Stakeholder Management · Preferred
• coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Research
• Analysis
• Correspondence
• Report writing
• Presentation skills
• Schedule management
• Stakeholder management
• Coordination
• Administrative support
• Supervisory experience
• Inuktut
• Inuit Qaujimajatuqangit

Job areas

• Government & Public Sector
• Administrative
• Management & Leadership
• Transportation