Bilingual Administrative Assistant

Job summary

Provide administrative and secretarial support in English and French to curriculum leaders and instructional coaches, including preparing correspondence and instructional documents, coordinating schedules and travel, and maintaining records and budgets. Arrange meetings, respond to inquiries from education stakeholders and the public, handle confidential information, and provide receptionist relief as needed.

Job details

Job ID: 175000 Bilingual Administrative Assistant Department of Education and Early Years Full-time/Permanent Summerside, Prince Edward Island 1 Position available Expires on: October 16, 2026 JOB DESCRIPTION The Department of Education and Early Years is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy. The French Education, Programs and Services (FEPS) division provides leadership, coordination, and support in the development of quality French First Language, French Immersion, and Core French curricula, as well as support services and resources for teachers and students from kindergarten to Grade 12. The division also provides opportunities for teachers and students to promote French cultural education. The Bilingual Administrative Support Worker will provide bilingual administrative and secretarial support services to French Education, Programs and Services curriculum leaders and instructional coaches. This position also provides services and information to other education interest holders. Duties will include but are not limited to: Providing administrative services in both official languages; writing letters and typing reports, curriculum guides, and other instructional materials; Administrative duties such as scheduling appointments, making travel arrangements, maintaining supplies, and formatting and proofing various documents; Maintaining files using the Records Management System; Handling confidential information and discerning confidential needs; Using spreadsheets to maintain budgets; Arranging for meeting rooms, preparing materials and minutes for meetings; Answering inquiries, fulfilling requests, and preparing notes for and from the public, school authorities, teachers, and staff; Providing relief for bilingual receptionist as required; and Other duties as required. Minimum Qualifications: Applicants must have a college diploma from a recognized post-secondary program in office studies/administrative support. Demonstrated equivalencies will be considered. Considerable experience in an office setting. Experience managing and coordinating schedules. Experience managing records. This is a bilingual position. Advanced oral proficiency in English and French is required. Excellent written skills in English and French are required. Must be able to work in a fast-paced work environment with minimal supervision. Demonstrate good time management and organizational skills. Proficiency in Microsoft and Google Suite. Must have strong interpersonal and communication skills, as well as the ability to work effectively in a team environment. The successful applicant must have a good previous work attendance and provide a satisfactory Criminal Records Check prior to commencing employment. Other Qualifications: Experience in using publishing software, clipart, and graphics in documents would be an asset. Additional relevant education and experience will be considered an asset. BENEFITS Health and dental benefits Up to $2,500 annual training funds Flexible working hours Employee assistance program Pension Plan 3 weeks paid vacation annually, as per the UPSE collective agreement Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted. Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383. IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE. Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080. Voted as one of Forbes’ top 45 Best Employers in Canada for 2026 The Public Service is inspired to make a positive impact and proud to shape the future of our Island Community.

What you’ll do

Provide administrative and secretarial support in English and French to curriculum leaders and instructional coaches, including preparing correspondence and instructional documents, coordinating schedules and travel, and maintaining records and budgets. Arrange meetings, respond to inquiries from education stakeholders and the public, handle confidential information, and provide receptionist relief as needed.

Requirements

A college diploma in office studies or administrative support, or an accepted equivalent, and considerable office experience are required, including experience coordinating schedules and managing records. Candidates must have advanced oral proficiency and excellent writing skills in English and French, proficiency with Microsoft and Google Suite, strong organizational and interpersonal skills, and the ability to work with minimal supervision; a satisfactory criminal records check is also required.

Benefits

• Health And Dental Benefits
• Annual Training Funds Up To $2,500
• Flexible Working Hours
• Employee Assistance Program
• Pension Plan
• Three Weeks Of Paid Vacation Annually

Listed skills

• Bilingual communication · Preferred
• Administrative Support · Preferred
• scheduling · Preferred
• Microsoft Office · Preferred
• Google Suite · Preferred
• Time management · Preferred
• Organization · Preferred
• interpersonal communication · Preferred
• Teamwork · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bilingual Communication
• Administrative Support
• Secretarial Support
• Scheduling
• Travel Arrangements
• Records Management
• Confidential Information Handling
• Budget Tracking
• Meeting Coordination
• Document Preparation And Proofreading
• Microsoft Office
• Google Suite
• Time Management
• Organization
• Interpersonal Communication
• Teamwork

Job areas

• Administrative
• Education
• Government & Public Sector

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