Office Administrator - Power Services

Job summary

The Office Administrator is responsible for managing daily office operations, facilities, and general administrative duties including file management and vendor coordination. They also provide support for project documentation, invoice processing, and maintaining office supplies.

Job details

Build What Matters At Graham, one of North America’s largest general contractors, we don’t just maintain assets, we extend their life and maximize their value. As part of our Services Division, you’ll contribute to critical work across the region, supporting sectors such as oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital. Here, your work has purpose. Your safety and growth are supported. And your impact is lasting. Join a team that builds with commitment, reliability, and integrity. Apply today and help us build what matters. About The Role Reporting to the Commercial Business Manager, the Office Administrator is responsible for providing support in office operations/facilities, as well as for carrying out general administrative duties. The incumbent is responsible for electronic file management, processing of mail and couriers, telephone reception/relief, scheduling office maintenance/service, general office duties, and ensuring the effective and professional operation of the office. The incumbent displays strong mobility, versatility, and physical strength, which are essential for the safe execution of tasks. This is a Monday to Friday schedule working from our Coquitlam office. As An Administrator At Graham, You Will Office administration and coordination, such as manage/validate/submit credti cards reports, managing reminder emails, bookings, contact information, and responding to internal requests Feeder/PO/Invoices, set up and update RFQ folders, and work permits, manage/scan/upload deliverables reports and work orders Vendor management, create/add Vendors Tickets, create bid schedules, reconcile ROC monthly invoices Office operations and supplies management, including ordering supplies, organizing storage areas, and maintaining invoice records Administrative support and record upkeep, assisting with ad‑hoc administrative projects and keeping office and project information current Health, safety, and professionalism adherence, demonstrating HSEQ expectations, professionalism, initiative, and strong client‑focused communication The Right Tools for the Job Education: High School Diploma required. Post-secondary education in Business or Administration is an asset Experience: 2 years of professional work experience in a high-volume office in an administrative role Software: Basic proficiency with Microsoft Outlook and Excel. Experience with SAP considered an asset Compensation And Benefits Pay range: $50,000-$60,000 Professional development opportunities #Admin #BCJobs Lay the Foundation for Your Next Career Move. Apply Today. At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada. We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact hiring@jardeg.com for accommodation requests. Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham. As Graham’s trusted recruitment partner, Jardeg supports the hiring of skilled professionals across Buildings, Industrial, Infrastructure, Water, Development, and Services projects nationwide.

What you’ll do

The Office Administrator is responsible for managing daily office operations, facilities, and general administrative duties including file management and vendor coordination. They also provide support for project documentation, invoice processing, and maintaining office supplies.

Requirements

Candidates must have a high school diploma and at least two years of professional experience in a high-volume administrative role. Proficiency in Microsoft Outlook and Excel is required, while experience with SAP is considered an asset.

Benefits

• Professional development opportunities

Listed skills

• SAP · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Vendor management
• File management
• Telephone reception
• Scheduling
• Microsoft Outlook
• Microsoft Excel
• SAP
• Data entry
• Invoice processing
• Record keeping
• Communication
• Professionalism
• HSEQ compliance

Job areas

• Administrative
• Construction
• Energy