Site Administrator / Job Cost Accounting - Services

Job summary

Provide site administrative support, including scheduling, travel and camp bookings, coordination, and assistance to site superintendents. Manage timekeeping and labour reporting, process and reconcile project transactions, support project accounting and billing, and maintain project documentation and reports.

Job details

Build What Matters At Graham, one of North America’s largest general contractors, we don’t just maintain assets, we extend their life and maximize their value. As part of our Services Division, you’ll contribute to critical work across the region, supporting sectors such as oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital. Here, your work has purpose. Your safety and growth are supported. And your impact is lasting. Join a team that builds with commitment, reliability, and integrity. Apply today and help us build what matters. About The Role Reporting to the Job Cost Administrator Lead, the Accounting Clerk / Site Administrator is responsible for providing accounting and transactional support for projects related to time entry, LEMS, owner billings and subcontract administration as well as Site Administrator duties such as scheduling, travel/camp bookings, coordination, and general office/site assistance. This will be 7 Days on and 7 Days off hybrid schedule work. As an Accounting Clerk / Site Administrator at Graham, you will: Provide comprehensive daily site administrative support — scheduling, travel/camp bookings, coordination, and general office/site assistance. Manage timekeeping and labour reporting — including timesheets, audits, entries, and LEMS in compliance with owner/union requirements. Process and reconcile financial transactions — expenses, invoices, POs, pCards, and supporting job‑cost accuracy. Support project accounting activities — owner billings, change orders, and month‑end procedures while applying labour/tax/contract rules. Administer project documentation and reporting — maintain records, contracts, approvals, and prepare/organize meetings and reports. Site Services - Working directly with site superintendents to assist with day-to-day administrative needs, including personnel expenses and other ad hoc requests as well as camp and flight bookings The Right Tools for the Job Education: High School Diploma required; Diploma or degree in Accounting, Business or related field preferred Experience: 2-3 years of experience in site administration, accounting or project administration. Experience in construction, engineering or heavy manufacturing is an asset Software: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook), experience with ERP systems (SAP preferred) Lay the Foundation for Your Next Career Move. Apply Today. At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada. We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact hiring@jardeg.com for accommodation requests. Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham. As Graham’s trusted recruitment partner, Jardeg supports the hiring of skilled professionals across Buildings, Industrial, Infrastructure, Water, Development, and Services projects nationwide.

What you’ll do

Provide site administrative support, including scheduling, travel and camp bookings, coordination, and assistance to site superintendents. Manage timekeeping and labour reporting, process and reconcile project transactions, support project accounting and billing, and maintain project documentation and reports.

Requirements

A high school diploma is required; a diploma or degree in accounting, business, or a related field is preferred. Candidates should have 2–3 years of experience in site administration, accounting, or project administration; construction, engineering, or heavy manufacturing experience is an asset, along with Microsoft Office proficiency and ERP experience, preferably SAP.

Listed skills

• scheduling · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Site Administration
• Project Accounting
• Timekeeping
• Labour Reporting
• Timesheet Auditing
• LEMS Administration
• Owner Billing
• Subcontract Administration
• Financial Transaction Processing
• Invoice Reconciliation
• Purchase Order Administration
• Job-Cost Accuracy
• Project Documentation
• Scheduling
• Travel and Camp Bookings
• Microsoft Office

Job areas

• Administrative
• Finance & Accounting
• Construction

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