Construction Project Coordinator

Woodstock, ON
Hybrid
Posted Nov 6, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: 2+ years
Minimum education: Master’s degree
Posting language: English

Job summary

The Construction Project Coordinator will manage and organize project documentation, including shop drawings, RFIs, and close-out packages. They will also support project managers with material quantity verification, procurement planning, and coordinating communication across internal and external stakeholders.

Job details

We are seeking an organized, detail-oriented, and proactive Construction Project Coordinator to support the administration and coordination of construction documentation including shop drawings throughout the project lifecycle. The successful candidate will be responsible for preparing, reviewing, tracking, and maintaining contract documentation, coordinating with internal departments, subcontractors, suppliers, and customers, to support successful project execution. This role is ideal for someone who thrives in a fast-paced construction environment, has strong communication and organizational skills, and can manage multiple projects simultaneously. Key Responsibilities Shop Drawing Coordination Compile, organize and maintain shop drawing packages received from vendors, subcontractors, and internal drafting department. Review shop drawings for completeness and compliance with project scope, contract requirements, and specifications, identifying any discrepancies or omissions. Track and document shop drawing revisions throughout project lifecycle. Coordinate drawing review workflows between project, managers, engineers, clients, and vendors. Ensure all project team members are working from the most current revision of all project documentation. Project Coordination Assist with project setup and document management. Coordinate communication related to drawing revisions and document updates. Perform quantity take-offs from bid drawings and specifications. Support project managers with material quantity verification and procurement planning. Assist in the review of scope changes and their impact on project requirements. Maintain records of all project documentation including shop drawings, specifications, RFIs and all revisions. Monitor document approval timelines. Close-out Documentation Collect and organize operations and maintenance manuals. Compile project close-out documentation packages. Ensure all required manuals, warranties, certifications, and supporting documentation are complete and submitted per project requirements. Qualifications and Experience Minimum of 2 years of experience in construction contract administration, project coordination, or a related construction role. Familiarity with construction project documentation, and project closeout procedures. Working knowledge of construction contracts, purchase orders, subcontract agreements, and change order processes. Proficiency in Microsoft Office, particularly Word, Excel, and Outlook. Proficiency with AutoCAD am asset. Experience with construction management software, project management platforms, or document control systems is an asset. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to prioritize tasks, manage competing deadlines, and work on multiple projects simultaneously. Strong problem-solving skills and the ability to work independently as well as part of a team. Post-secondary education in construction management, project management, or a related field is preferred. Key Competencies Attention to detail and accuracy Time management and organizational skills Effective communication and relationship management Contract interpretation and documentation control Problem-solving and analytical thinking Accountability and professionalism Ability to work in a deadline-driven environment Interested applicants are asked to submit their resumes via the employment opportunities section of our website, www.greatario.com. We would like to thank all who apply, however, only those candidates selected for an interview will be contacted. No phone calls please. Greatario Engineered Storage Systems has been designing and building tanks, covers and mixing systems for municipal and industrial markets since 1986. Leading edge technology, engineering support, specialized construction methods and innovative designs have allowed Greatario to become one of the largest field erected tank builders in Canada. Greatario has the right tank, coating and aluminum cover for the widest range of storage applications. Greatario prides itself as the market leader for liquid storage tanks and covers in Canada. Our reputation has been built on the foundations of hundreds of successful installations. Greatario supplies turnkey solutions working with consulting engineering firms and their clients. Greatario is committed to providing accommodation for applicants with disabilities; please let us know if you require accommodation during the recruitment process.

What you’ll do

Requirements

Candidates must have at least 2 years of experience in construction contract administration or project coordination. Proficiency in Microsoft Office is required, while experience with AutoCAD and construction management software is considered an asset.